Faculty Handbook


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2014-2015 Faculty Handbook (.pdf)


Faculty Handbook Forms

Listed in order of structure in handbook

Conversion of Posted On-Campus Office Hours to Electronic Hours
Load Sheet
Request for Grade Change
Faculty Profile
Self Evaluation
Recommendation Based on Self Evaluation
Student Evaluation of Instruction
Recommendation Based on Student Evaluation
Faculty Evaluation
Check Sheet for Class Visitation 

Recommendations Based on Division Chair's or Vice President's Evaluation
Professional Development
Faculty Evaluation of Division Chair
Dean/Division Chair's Evaluation of Vice President of Academic Affairs
Dean's Evaluation of Division Chair
Evaluation of Adjunct Faculty by Supervisor
Recommendations Based on Supervisor's Evaluation
Request for Educational Leave
Community Service Leave Request


SWTJC Policy Manual Information

Southwest Texas Junior College has enlisted the services of Texas Association of School Boards (TASB) to review and update all legal and local College Policies.  These policies will be online for all college trustees, administrators, faculty and staff to access.  TASB will continually keep all legal policies updated and will add any new local policies approved by the Board of Trustees of SWTJC. 

The manual is available on the SWTJC web site and can also be found at the address listed below:
http://pol.tasb.org/Home/Index/1174

The items listed on the following page will be in the online manual.   The manual has cross referencing and policies can be located by keying in a word or phrase, a policy code, or by using the browse index or section. 

The Sexual Harassment Prevention training manual is on the college web site.  Each employee is responsible for completing the training, printing a certificate of completion and returning the certificate to the Human Resources Coordinator.  All employees must have this training every two years with documentation in the  personnel file.

The following Faculty Handbook information consists of procedures and regulations.  All policies have been moved to the College Policy Manual that will be online beginning September 1, 2004.  All job descriptions are located in the Director of Administrative Services Office.  Below is a list of the moved policies and their location in the new policy manual.

Academic Freedom EJA (Local)
Affirmative Action DAA
Board of Trustees BA-BF
College President BFA-BFD
Conflict of Interest/Intellectual Property Policy DBD (Legal and Local)
Contract/Non-Contract Personnel DCA, DCB, DCA
Copyrighted Material CT
Curriculum Design EFA (Legal and Local)
Employee Rights & Privileges DG
Employee Standards of Conduct DH
Employee Welfare DI, DIA
Equal Employment Opportunity DAA
Examinations EGAA, EGAB
Faculty Absences DEC
Governance BAA, BBE
Grading & Withdrawals EGA
Grievances DGBA (Legal and Local)
Harassment DiA
Health Insurance CKD
Hiring Practices DC (Legal and Local)
Instructional Arrangements ECC
Instructional Resources/Copyrighted Materials EDA, CT (Legal)
Instructional Workload DJ
Intellectual Property CT (Local)
Leaves and Absences DEC
Miscellaneous Instructional Policies EJA
Mission and Purpose AD (Legal and Local)
Personal/Academic Conduct DH
Personnel-Management Relations/Employee Complaints DGBA
Personnel Records DBA
Recruitment and Selection BF
Reduction in Force DMC
Sexual Harassment DIA
Professional Development DK
Student Absences FC
Substance and Alcohol Abuse DH
Term Contract Dismissal DMAA
Termination/Non-Renewal DM, DMC
Use of Tobacco Products GFA (Local)
Workers' Compensation CKE

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College Information Sheet

 

Southwest Texas Junior College
2401 Garner Field Road
Uvalde, TX  78801-6297
Phone:  830-278-4401, Fax:  830-591-7354
www.swtjc.edu

 


 

Administrative Offices
Division Chairs
College Departments
Other Locations
Day Care
University on Campus

 


 

ADMINISTRATIVE OFFICES

President
Phone: 830-591-7281
Fax: 830-591-7354

Vice President of Academic Affairs
Phone: 830-591-7381
Fax: 830-591-7354

Vice President of Administrative Services
Phone: 830-591-7284
Fax: 830-591-7354

Vice President of Finance
Phone: 830-591-7294
Fax: 830-591-7354

Vice President of Student Services
Phone: 830-591-7223
Fax: 830-591-7354

Associate Vice President, Del Rio
Phone: 830-703-1555
Fax: 830-591-7354

Associate Vice President, Eagle Pass
Phone: 830-758-4111
Fax: 830-591-7354

Dean of Applied Sciences
Phone: 830-591-7264
Fax: 830-591-7354

Dean of Liberal Arts
Phone: 830-591-7202
Fax: 830-591-7354

Dean of Workforce Education
Phone: 830-591-4124
Fax: 830-591-7354

 

DIVISION CHAIRS

Allied Health and Human Services
Phone: 830-591-7364

Arts and Sciences
Phone: 830-591-7377

Business, Industrial, and Technical Studies
Phone: 830-591-7266

Developmental Studies
Phone: 830-591-7325

Social and Behavioral Sciences
Phone: 830-591-7303

 

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COLLEGE DEPARTMENTS

Adult Education and Literacy (AEL) 7385
A/C & Refrigeration 7362
Admissions/Registrars 7255
Agriculture 7370
Administrative Information Technology (AIT) 7237
Art Department 7303
Auto Mechanics 7003
Bookstore 7263,7270
     Del Rio 1562
     Eagle Pass 4108
Business Division (Fax#4156) 6312
Business & Literacy 4124
Business Office 7365
     Accounts Payable 4171
     Accounts Receivable 7206
     Payroll 2948, 7291
     Controller 2935
     Insurance 7330
     Purchasing Agent 7342
Cafeteria 7243
Child Development Center 591-2590
Computer Center Help Desk 7323
Cosmetology 7361
Counselors 7366
Criminal Justice 7364
Financial Aid 7313
Gym (Lobby) 7315
Human Resources 7330
Humanities & Fine Arts 6246
Institutional Effectiveness 7324
Law Enforcement 4158
Library 7367
Maintenance 7203
Management 4176
Math & Science 6348
Media (Library) 7250
Minda Kone Lounge 7357
Payroll 7291
Police (Campus) 7333
Print Center 7265, 7319
Professional Development 7353
Public Information 7351, 2942
Radiology 7290, 2912
Social Studies Front Desk 6319
Social Studies (Front Desk) 6319
     Government 7309
     History 7258, 7259, 7310
     Psychology 7311 
     Sociology 7308
Southwest Texan 7350
Student Center (SUB) 7243
Student Information Center 4198
Student Success 4173
Student Support Services 7295
Sul Ross Center 279-3001
Swimming Pool 7211
Tate Building 6426
Testing Services 2946, 2947
Testing Lab 7358, 2918
Transcripts
     Academic 7276
     Financial Aid 7313
Transportation 7207
VA Veterans Rep 7280
Vocational Nursing 1581, 7320
Warehouse 7268
Welding 7231, 2903
Wildlife 4160
Workforce Training & Dev. 4124, 4125 

 

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OTHER CAMPUS LOCATIONS

Crystal City Instructional Facility
215 W. Zavala Street
Crystal City, TX 78839
Phone: 830-374-3378, 2828
Fax: 830-374-3197

SWTJC Del Rio Campus
207 Wildcat Drive
Del Rio, TX 78840
Phone: 830-775-1612
Fax: 830-703-1565

SWTJC Eagle Pass Campus
3101 Bob Rogers Drive
Eagle Pass, TX 78852
Phone: 830-758-4100
Fax: 830-758-4110

Hondo South Texas Regional Training Center
402 Carter Street
Hondo, TX 78861
Phone: 830-426-2018
Fax: 830-591-7225 

Pearsall Instructional Facility
523 E. Florida Street
Pearsall, TX 78061
Phone: 830-334-5004
Fax: 830-334-5043

 

DAY CARE CENTER

SWTJC Powers & Kirchner Hall
Child Development Center
130 Marsh Lane
Uvalde, TX 78801
Phone: 830-591-2590
Fax: 830-278-7998

 

UNIVERSITY ON CAMPUS

Sul Ross Study Center 830-279-3001

 

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General Administration

President
Vice President of Student Services
Vice President of Administrative Services
Vice President of Academic Affairs
Vice President - Finance
Associate Vice Presidents at Eagle Pass and Del Rio
Associate Vice President of Institutional Advancement
Dean of Liberal Arts and Dean of Applied Sciences
Dean of Workforce Education 

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PRESIDENT OF THE COLLEGE

DUTIES AND RESPONSIBILITIES --

The President of the College is responsible for the overall operation of the college. The specific responsibilities of the office are as follows:

  1. Act as executive officer of the Board of Trustees, charged with putting into effect its policies and regulations.
  2. Act as executive officer of the faculty, charged with seeing that faculty policies and regulations are put into effect.
  3. Bear responsibility to the Board of Trustees for the satisfactory government and administration of the college.
  4. Participate in selecting a competent and harmonious teaching and administrative staff, and recommend their employment to the Board of Trustees.
  5. Inform the Board of Trustees on all matters pertaining to the promotion, demotion, and dismissal of members of the teaching and administrative staff.
  6. Represent the institution to its constituency, to the general public, and to educational groups.
  7. Prepare and execute the annual budget for operation of the college.
  8. Have ultimate control of the College District's fund-raising activities subject to board approval of said activities.
  9. Report to the Board of Trustees, to the standardizing agencies, and to the constituency of the college.
  10. Foster the feeling of friendship and unity among teachers, administrators, the Board of Trustees, and the constituency of the College District.
  11. Advance the long-range plans approved by the Board of Trustees to include students, facilities, staff, programs and revenue.
  12. Act as an advisor for all College District construction.
  13. Annually monitor and evaluate the progress of the College District toward achieving goals and objectives necessary to perform its particular responsibilities contained in the mission statement.
  14. Annually monitor and evaluate the progress of the College District toward achieving goals and objectives necessary to perform its particular responsibilities contained in the mission statement
  15. Maintain close communications with and serve as the administrative contact person for the chairs of the following committees:
    1. Strategic Planning, Research, and Institutional Effectiveness Committee
    2. Long Range physical Plant Committee
  16. Chair the President’s Cabinet and as chair, lead the institutional effectiveness process for the college.
  17. Coordinate the completion of the IPEDS report to the U.S. Office of Education.
  18. Oversee the Rodeo Program and Rodeo Club. Approve the purchase of practice livestock for the Rodeo Team and approve travel of the Rodeo Team.
  19. Perform other duties as may be assigned by the Board of Trustees.

QUALIFICATIONS --

Minimum Academic Qualifications

  • Master's Degree is required.
  • Doctorate in a recognized academic discipline from a regionally accredited institution is preferred.

Other Qualifications

  • Experience as a successful senior-level administrator in a community college or other post-secondary institution.
  • Experience and ability in fiscal management
  • Successful faculty experience at a community college or other post secondary institution
  • Demonstrate a commitment to the community college mission and student success
  • Knowledge of the accreditation process and a successful track record of participation in leading a college through the reaffirmation of accreditation.
  • Administrative experience in institutional research and planning
  • Administrative experience in curriculum development
  • Administrative experience in strategic planning
  • Strong understanding of assessment of student learning outcomes, resource development and allocation, and personnel and faculty development.
  • Accomplished written and oral communication skills, including strong computer skills
  • Demonstrate innovative educational leadership and planning
  • Knowledge of legislative processes and the ability to represent the college with local, regional, state and federal government groups and agencies.

 

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VICE PRESIDENT OF STUDENT SERVICES

DUTIES AND RESPONSIBILITIES --

The Vice President of Student Services is generally responsible for all College functions and services traditionally associated with non-instructional efforts to support and develop the “whole student” during his/her college career. The specific responsibilities of this officer are to:

  1. Supervise the student activities program.
  2. Serve as foreign student advisor.
  3. Supervise financial aid and veterans affairs.
  4. Supervise the Outreach Department.
  5. Evaluate transcripts.
  6. Supervise the counseling and testing programs.
  7. Code new applications for residency.
  8. Supervise the handling of students’ course additions, drops, and withdrawals.
  9. Supervise and coordinate all facets of admission, registration, and other activities concerning students of the college.
  10. Assist the President with the monitoring and evaluation of the progress of the college toward achieving goals and objectives necessary to perform its particular responsibilities contained in the mission statement.
  11. Provide for the coordination and oversight of institutional effectiveness processes and procedures in the respective areas of responsibility.
  12. Maintain close communication with and serves as the administrative contact person for various committees
  13. Perform other duties as may be assigned by the President.

QUALIFICATIONS --

Minimum Academic Qualifications

  • Master’s Degree in Student Personnel Services or counseling/Guidance; or in a related field required.
  • Doctorate in a recognized academic discipline from a regionally accredited institution is preferred.
  • Three to Five years supervisory experience in Higher Education.

Other Qualifications  

  • Computer skills
  • Excellent oral and written communication skills; bilingual preferred.
  • Ability to interact with a diverse student populations and a variety of individuals with different interests and backgrounds.
  • Knowledge of history, role, and mission of community colleges
  • Knowledge of Student activities and housing programs
  • Knowledge of financial aid, grants, and scholarships
  • Knowledge of transcript evaluation
  • Knowledge and implementation of policies
  • Knowledge of marketing and student recruitment

 

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VICE PRESIDENT OF ADMINISTRATIVE SERVICES

DUTIES AND RESPONSIBILITIES --

The Vice President of Administrative Services is generally responsible for managing functions and services essential to the implementation  of all college programs and activities. in the areas of technological development; institutional evaluation and assessment; institutional promotion; funds development; and increasing educational access to the institution’s constituency.  The specific responsibilities of this officer are to:

  1. Supervise the following programs:
    1. Physical Plant
    2. Campus Police
    3. Public Information
    4. Institutional Technology Director an Computer Center
    5. Transportation
    6. Print Center
    7. Auxiliary Services (Student Housing, Food Services)
  2. Act as advisor to the President of the College in matters of college policy related to issues of administrative support, construction, physical plant, and campus security.
  3. Oversee and manage the development, operation and maintenance of all computing systems within the college including local and wide area network facilities.
  4. Oversee the development, implementation and maintenance of Internet activities and web pages.
  5. Work closely with the Vice President of Academic Affairs and the Dean of Applied Sciences to facilitate the efficient development, operation and maintenance of all instructional computing labs.
  6. Oversee and manage programs and activities related to the administrative computer systems of the college.
  7. Oversee and manage the development, operation and maintenance of all distance learning systems that the college has connected to its network.  
  8. Make recommendations for upgrades of technological systems.  
  9. Provide oversight for public information activities and initiatives. 
  10. Perform other duties as may be assigned by the President. 

QUALIFICATIONS --

Minimum Academic Qualifications  

  • Master’s Degree required.
  • Doctorate in a recognized academic discipline from a regionally accredited institution is preferred.
  • Three to Five years of experience in higher education administration
  • Three to five years of experience with academic and administrative technology in a supervisory role
  •  

Other Qualifications  

  • Administrative experience in institutional research and planning
  • Strong organizational skills
  • Excellent written and spoken communication skills.
  • Leadership qualities
  • Strong computer skills
  • Ability to interact with a diverse population
  • Ability to interact with community leaders

 

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VICE PRESIDENT OF ACADEMIC AFFAIRS

DUTIES AND RESPONSIBILITIES --

The Vice President of Academic Affairs is generally responsible for supervision of the teaching personnel and the educational programs of the college, including Adult Basic Education and Work Force Training, via regular contact with the Dean of Workforce Education.  The specific responsibilities of the office are to:

  1. Act as chief advisor to the President of the College in matters of college policy, particularly in instructional affairs.
  2. Formulate educational policies and present them to the President and the faculty for consideration.
  3. Preside over meetings of the faculty.
  4. Direct attention of faculty members to changing educational thought and practice, particularly as they affect higher education.
  5. Supervise, support, and collaborate with the Dean of Liberal Arts, The Dean of Applied Sciences, and the Dean of Adult Basic Education and Workforce Development. 
  6. Supervise curriculum, courses, and methods of instruction, and evaluate instruction.  
  7. Recruit new faculty members and cooperate with the Associate Vice Presidents, Instructional Deans, and Division Chairs in the nomination of new members for the teaching staff, and make recommendations to the President regarding the promotion, demotion, or dismissal of members of the faculty.  
  8. Prepare reports of various kinds related to instructional personnel.  
  9. Make recommendations for improvements of the physical plant as it relates to the educational program. 
  10. Prepare the budget for instructional supplies and equipment. 
  11. Approve all requisitions for instructional supplies and equipment. 
  12. Order, sign, and prepare diplomas for convocation. 
  13. Prepare the schedule of classes in cooperation with the Division Chairs, Deans, Associate Vice Presidents and Vice President of Student Services for day and evening classes. 
  14. Appoint faculty committees. 
  15. Calculate salaries each contract period for full-time and part-time faculty.
  16. Approve faculty travel. 
  17. Approve exceptions in courses required for graduation. 
  18. Make exceptions in attendance at graduation. 
  19. Schedule all classrooms. 
  20. Coordinate the production of the college catalog. 
  21. Inspect classrooms and equipment at various times. 
  22. Verify  that  official  transcript(s)  and  application  form  is  received  on  all  faculty      members. 
  23. Prepare Faculty Handbook. 
  24. Organize opening Faculty Meeting each semester. 
  25. Maintain close contact with, and serves as the administrative contact person for the chairs of various committee. 
  26. Assist the President with the monitoring and evaluation of the progress of the college toward achieving goals and objectives necessary to perform its particular responsibilities contained in the mission statement. 
  27. Perform other duties as may be assigned by the President.

QUALIFICATIONS --

Minimum Academic Qualifications

  • Master’s Degree in Curriculum and Instruction or Master’s degree and five years curriculum development at the collegiate level.
  • Doctorate in a recognized academic discipline from a regionally accredited institution is preferred.
  • Two years of full time teaching experience at the college level required.

Other qualifications

  • Evidence of experience in Higher Ed. Administration.
  • Evidence of effective human relations skills and ability to relate to internal and external constituencies.
  • A vision for strengthening the College’s instructional programs and services.
  • Experience in providing services to a diverse population.
  • Knowledge of the accreditation process and a successful track record of participation in leading a college through reaffirmation of accreditation.

 

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VICE PRESIDENT - FINANCE

DUTIES AND RESPONSIBILITIES -- 

The Vice President of Finance is generally responsible for all fiscal and management services of the college.  The specific responsibilities of this officer are to:  

  1. Supervise:
    1. Director of Accounting
    2. Human resources Coordinator
    3. Controller
    4. Purchasing Agent
    5. Business Office Director
  2. Advise the President on matters of college finance and business management.  
  3. Receive all funds due the college from federal, state, and local sources.  
  4. Manage the college's program of funds investment.  
  5. Prepare the annual operating budget.  
  6. Manage the college's short and long term debt program.
  7. Maintain an adequate system of records on all funds received and disbursed.  
  8. Prepare financial reports required  by  the  College  Board  of  Trustees,   President, general administrative offices of the college, and state and federal agencies. 
  9. Develop  and  maintains  a  system  of  budgetary  controls  consistent  with  policies established by the Board of Trustees and college administration. 
  10. Cooperate with the independent auditor employed by the Board of Trustees to      perform the annual audit and such other auditors as may from time to time conduct specialized audits of the college finances for state and general agencies. 
  11. Cooperate with the Director of Student Financial Aid in administering and disbursing the funds available for student aid under the various federal, state, and local assistance programs.
  12. Coordinate institutional fiscal and management services. 
  13. Assist the President in monitoring and evaluating the progress of the college toward achieving goals and objectives necessary to perform its particular responsibilities contained in the purpose statement. 
  14. Maintain close contact with, and serve as the administrative contact person for the chair of the Finance and Budget Committee. 
  15. Approve the use of college facilities by outside groups.
  16. Perform other duties as may be assigned by the President.

QUALIFICATIONS --

Minimum Academic Qualifications  

  • Master's Degree in Business or relevant field required. 
  • CPA preferred 
  • Doctorate in a recognized academic discipline from a regionally accredited institution is preferred. 
  • Five years of financial and management experience, specifically in developing and monitoring budgets. 
  • Experience in Higher Education. 

Other Qualifications   

  • Strong organizational skills 
  • Excellent written and spoken communication skills 
  • Leadership qualities 
  • Strong computer skills

 

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ASSOCIATE VICE PRESIDENTS AT EAGLE PASS AND DEL RIO

DUTIES AND RESPONSIBILITIES --

The Associate Vice Presidents of the Del Rio and Eagle Pass campuses are responsible for the overall operation of the campuses.  The general responsibilities of the position are:

  • Improvement and evaluation of instruction, including faculty development
  • Oversight and supervision of facilities
  • Inter-campus and inter-departmental coordination and communication
  • Recruiting, advising, counseling, and placement of students 

    The specific responsibilities of the position are to: 
  1. Make initial recommendations regarding the budget needs of the campus, with respect both to operations of the facility, supplies, equipment and staff
  2. Plan the program of course offerings at the site in cooperation with faculty, the Dean of Liberal Arts, and the Dean of Applied Sciences.
  3. Coordinate student registration.
  4. Provide, when necessary, a credentialed substitute and appropriate class materials upon an instructor’s absence.
  5. Advise the Vice President of Academic Affairs regarding the time schedule and room schedule for courses at the campus.
  6. Cooperate with Instructional Division Chairs in all curricular and instructional issues.
  7. Assist in the recruitment, interviewing, and employment of faculty members.  
  8. Report to the College President the progress and evaluation of the campus, including evaluation of faculty members at the campus.  
  9. Give approval to purchase requisitions and work orders. 
  10. Serve as a member of the President’s Cabinet.
  11. Serve as a liaison between SWTJC, service area communities, Sul Ross Rio Grande College, and other constituencies as appropriate.
  12. Perform other duties as may be assigned by the President. 

QUALIFICATIONS --

Minimum Academic Qualifications  

  • Master’s Degree in Education or a relevant academic discipline required.
  • Three to five years’ experience in Higher Education teaching, administration, or institutional research and planning required.
  • Doctorate in Educational Administration or in an academic discipline from a regionally-accredited college preferred.

Other Qualifications  

  • Strong organizational skills
  • Excellent written and spoken communication skills
  • Leadership qualities
  • Strong computer skills
  • Ability to interact with a diverse population
  • Ability to interact with community leaders

 

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ASSOCIATE VICE PRESIDENT OF INSTITUTIONAL ADVANCEMENT

DUTIES AND RESPONSIBILITIES --

The Associate Vice President of Institutional Advancement is generally responsible for all College Advancement efforts as well as Institutional Research and Planning. This officer’s specific responsibilities are to:

  1. Ensure a system of on-going research and evaluation for the continued improvement and strengthening of college programs and activities.
  2. Oversee the preparation of an annual fact book and related database that acts as a repository of statistical and anecdotal information regarding college programs, activities, and student, faculty and staff demographics.
  3. Provide for the coordination, oversight and systematic implementation and consolidation of institutional effectiveness procedures.
  4. Provide a system for the uniform development of federal, state and private grant applications.
  5. Supervise the Professional Development office’s efforts to discover, secure, and provide opportunities for all College employees to grow professionally.
  6. Supervise GeoForce (University of Texas at Austin)
  7. Supervise efforts associated with Achieving the Dream (Lumina Foundation)
  8. Perform other duties as may be assigned by the President.

QUALIFICATIONS --

Minimum Academic Qualifications

  • Master’s Degree in Education or a relevant academic discipline required.
  • Three to five years’ experience in Higher Education teaching, administration, or institutional research and planning required.
     

Other qualifications

  • Strong organizational skills
  • Excellent written and spoken communication skills.
  • Leadership qualities
  • Strong computer skills
  • Ability to interact with a diverse population
  • Ability to interact with community leader

 

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DEAN OF LIBERAL ARTS AND DEAN OF APPLIED SCIENCES

DUTIES AND RESPONSIBILITIES --

The Dean of Liberal Arts and the Dean of Applied Sciences are generally responsible for supervision of instructional personnel and educational programs of the college.  Specific responsibilities of the offices are as follows:

  1. Act as chief advisor to the Vice-President of Academic Affairs in matters of college policy, particularly in instructional affairs.
  2. Formulate educational policies and presents them to the Faculty, the Curriculum Committee and the appropriate Vice-President for consideration.
  3. Preside over meetings of the faculty.
  4. Direct attention of faculty members to changing educational policy, thought, and practices, particularly as they affect higher education.
  5. Supervise curriculum, courses, and methods of instruction, and evaluate instruction.
  6. Recruit new faculty members and cooperate with Division Chairs in the nomination of new members for the teaching staff, make recommendations to the Vice-President of Academic Affairs regarding the promotion, demotion, or dismissal of members of the faculty.
  7. Prepare reports of various kinds relating to faculty issues.
  8. Make recommendations for improvements of the physical plant as it relates to the educational program.
  9. Prepare the budget for the appropriate Divisions.
  10. Approve requisitions for expenditures.
  11. Each semester prepare the schedule of classes in cooperation with the Division Chairs, Associate Vice-Presidents, and Vice-President of Student Affairs for day and evening classes.
  12. Approve faculty travel.
  13. Meet with Division chairs once a month or as needed.
  14. Inspect classrooms and equipment at various times.
  15. Approve and follow up on maintenance work orders for faculty members.
  16. Serve on the following:
    1. President's Cabinet
    2. Curriculum Committee
    3. Library Committee
    4. Faculty Development Grants Committee
    5. Instructional Long-Range Planning Committee 
  17. Assist the Vice-President of Academic Affairs with monitoring and evaluation of the progress of the college toward achieving goals and objectives necessary to fulfill the College’s mission.
  18. Perform other duties as may be assigned by the President.

QUALIFICATIONS --

Minimum Academic Qualifications

  • Master’s Degree in Curriculum and Instruction or Master’s degree and five years curriculum development at the collegiate level.
  • Doctorate in a recognized academic discipline from a regionally accredited institution is preferred.
  • Two years of full time teaching experience at the college level required.

Other qualifications

  • Evidence of experience in Higher Ed. Administration.
  • Evidence of effective human relations skills and ability to relate to internal and external constituencies.
  • A vision for strengthening the College’s instructional programs and services.
  • Experience in providing services to a diverse population.
  • Knowledge of the accreditation process and a successful track record of participation in leading a college through reaffirmation of accreditation.

 

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DEAN OF WORKFORCE EDUCATION

DUTIES AND RESPONSIBILITIES --

The Dean of Workforce Education oversees the Workforce Development/Continuing Education offerings of SWTJC, as well as the Adult Education and Literacy (AEL) Program.  While Continuing Education Unites may be awarded to students completing given programs, as a rule programs under this unit are offered on a non-credit basis.

Specific responsibilities of the Dean are:

  1. To respond to service area business, industry, and agency requests for training/continuing education.
  2. To support economic and workforce development efforts and initiatives throughout the Southwest Texas Junior College service delivery area.
  3. To develop relationships with communities, employers and regional agencies in support of the department’s goals and objectives.  Assist other partnering institutions/departments with a similar mission.
  4. To oversee coordination and delivery of all workforce training programs, courses, workshops, and seminars.  Specific responsibility for overall program operation, budget and cooperation of Workforce Education Division to include student recruitment, assessment, enrollment, and placement along with faculty/staff supervision.
  5. To coordinate the recruitment, selection, supervision and evaluation of qualified instructors for Workforce Education and AEL courses.
  6. To contribute to Grant applications and maintain state and national certification/licensor programs under the Workforce Education Division.
  7. To manage Grants awarded to the Division.
  8. To develop and promote new programs for the Workforce Education Division.
  9. To approve Purchase Orders and Check Requisitions for program areas.
  10. To serve as a member of the President’s Cabinet.
  11. To perform other duties as assigned by the President or the Vice-President of Academic Services.

QUALIFICATIONS --

Minimum Academic Qualifications

  • Master’s Degree in Curriculum and Instruction or MBA preferred; Master’s Degree required.
  • Two years’ experience in supervising Workforce/Continuing Education programs.

Other qualifications

  • Excellent oral and written communication skills; Bilingual desirables
  • Ability to work with diverse constituencies, including local Workforce Boards, School Districts, State and Federal agencies.
  • Familiarity with writing grant applications, managing grants, and grant reporting requirements.

 

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Instructional Personnel

Divisions, Division Chair, Selection/Appointment, Selection Criteria
Division Chair
Program Coordinator

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DIVISIONS --

The instructional program of Southwest Texas Junior College is organized into five instructional divisions:  Allied Health and Human Services; Arts & Sciences; Social & Behavioral Sciences; Developmental Studies; and Business, Industrial, & Technical Studies. The number, structure and component units of the instructional divisions are determined by the SWTJC Administration based upon the needs of the college and recommended by the President of the College to the Board of Trustees.

DIVISION CHAIR --

Each instructional division is headed by a Division Chair who is formally appointed by the Board of Trustees upon the recommendation of the President of the College.  The Division Chair is an integral part of the college administration.  His/her principal role is to assist the Dean of Liberal Arts and the Dean of Applied Sciences in organizing, leading, managing, and evaluating the college’s instructional program.  

SELECTION/APPOINTMENT --

Persons serving as Division Chairs are recommended to the President of the College by the Vice President of Academic Affairs, based upon the results of a committee interview process.  Persons serving as Division Chairs may hold tenured status as members of the instructional faculty, but their service as Division Chairs is not tenured and is reviewed annually by the Dean of Liberal Arts or the Dean of Applied Sciences and the Vice President of Academic Affairs.  Division Chairs hold 10-month, one-year contracts.

SELECTION CRITERIA --

The criteria governing the selection of division chairs are:   (a) professional training/or experience in the instructional supervision and (b) demonstrated ability to work effectively with faculty, supervisors, and other officers of the college administration to achieve the goals of the college's instructional program.

 

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DIVISION CHAIR

DUTIES AND RESPONSIBILITIES --

The Division Chair is responsible for organizing, supervising and coordinating the work in his/her particular division.  The general responsibilities of the position are:

  1. Evaluates and improve instruction, including faculty development.
  2. Coordinate Inter-departmental communication.
  3. Assist in recruiting, advising, placement of students.
  4. Conduct regular meetings for communicating information, discussing issues, and making decisions.
  5. Communicates  faculty  perspectives  and  concerns  to  the  Dean of Liberal Arts/Applied Sciences and other segments of the campus community as appropriate.
  6. Ensure that each department within his/her division meets all accountability standards of the College, the Coordinating Board, The Southern Association of Colleges and Schools’ Commission on Colleges, and other applicable agencies or boards.
  7. Collaborate with Administration, faculty, and the Office of Institutional Planning and Research to support the institution’s assessment, planning, and evaluation cycles.

The specific responsibilities of the position are as follows:

  1. Make division-level recommendations to the appropriate Dean, after consulting the relevant Associate Vice Presidents and other staff, regarding the budget needs of the departments with respect to supplies, equipment, other operational needs, and personnel.
  2. Plan each semester’s course offerings, including room assignments, in cooperation with faculty and the Registrar.
  3. Implement and follow procedures developed by the Distance Education Committee regarding the approval of courses for online delivery.
  4. When necessary or appropriate, make arrangements for providing a credentialed substitute and/or class materials upon an instructor’s absence.
  5. In cooperation with the appropriate Associate Vice Presidents, oversee the evaluation of the faculty members in the division, including conducting evaluation of instructors, making classroom visits, completing the “Division Chair’s Evaluation of Instruction,” reviewing student evaluation of faculty, and collaborating to develop an appropriate growth plan, if needed.
  6. Serve on hiring committees for faculty and staff positions within the Division.
  7. Collaborate with faculty, the Professional Development Officer, the Institutional Advancement Office, and the Office of Institutional Planning and Research in developing or contributing to:
    UAP's
    Program Review
    Assessment
    Strategic Planning
    Outcomes Manager
    Core Curriculum Development
    Attendance and Grade Reporting
    QEP
  8. Gives division-level approval to purchase requisitions.
  9. Ensure that departments meet Carl Perkins requirements, if applicable.
  10. Actively participate in the college’s registration, student-advising, recruitment, and placement activities.
  11. Perform initial mediation or investigation of student or personnel complaints (including ADA situations).
  12. Verify and approve monthly departmental absence reports.
  13. Actively participate in required annual departmental Advisory Committee meetings.
  14. Maintain Master Syllabi Templates.
  15. Oversee textbook adoption processes.
  16. Oversee program revisions, including degree plans, course updates, etc.
  17. Attend and participate in committee meetings as assigned.
  18. Serve as first point of contact for faculty’s reporting of custodial/maintenance issues.
  19. Perform other duties as assigned by the College President, Vice President of Academic Affairs or the Dean of Liberal Arts or Dean of Applied Sciences.

 

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PROGRAM COORDINATOR

DUTIES AND RESPONSIBILITIES --

In the Business, Industrial, and Technical Studies Division given programs are required by State Boards/Agencies to have Program Coordinators. 

The Program Coordinator is responsible for organizing, supervising and coordinating the work in his/her instructional program.  The program coordinator is academically qualified to provide (1) program coordination including curriculum development and review, and (2) leadership in addressing program quality and compliance with accrediting authorities. The general responsibilities of the position as they relate to the program are:

a.   Coordinates all activities related to maintaining program relevance, effectiveness, viability, and compliance/accreditation.
b.   Evaluates   instruction   using   appropriate   assessment   techniques   and   improves instruction by preparing and implementing Unit Action Plans.
c.   Cooperates with and provides documentation to the Office of Institutional Planning and Research as required to support the institution’s assessment, planning and evaluation processes.
d.   Assists in the recruiting and advising, and placement students.
e.   Conducts regular meetings for purposes of communicating information, discussing issues, and making decisions on program matters.
f.    Ensures that the program meets all accountability standards of the College, the Coordinating Board, and other applicable agencies or boards.  In pursuance of this, he/she provides, with faculty assistance, all data and information required by the Office of Institutional Planning and Research or other college offices.
g.   Works effectively with his/her department/division chairs and other officers of the college administration to achieve the college’s goals for instructional programs.

The specific responsibilities of the position are as follows:

 

  1. Develops and administers appropriate assessments of student program outcomes.
  2. Uses assessment information for program improvement, specifically in the development and implementations of Unit Action Plans for the program.
  3. Assists the department chair in scheduling and conducting advisory committee meetings (technical programs only).
  4. Conducts an annual Employer Satisfaction Survey as specified by the Office of Institutional Planning and Research (technical programs only).
  5. Maintains contact with employers and provides students with assistance in career planning and job placement (technical programs only).
  6. Advises the department/division chairs regarding the time schedule and room schedule for courses in the program.
  7. Perform other duties as may be assigned by the Vice President of Academic Affairs.

 

  

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Faculty Regulations and Procedures

Faculty Title Changes
Faculty Job Description
Instructional Work Load
Class Size
Examinations, Grading, and Withdrawal
Records, Reports, and Syllabi
Attendance and Absence
Establishment of New Program or Course
Sponsors of Student Organizations
Travel
Textbooks and Printing Center Services
Evaluations
Non-Credit and Continuing Education Courses
Professional and Academic Conduct
Personal and Academic Conduct
Assisting Faculty Whose Primary Language is Not English
Policy for Campus Keys
Campus Police Procedures
Staff Development and Professional Growth
Professional Memberships
Outstanding Faculty Member Award
Library Policies
Business Office Policies
 

 


 

FACULTY TITLE CHANGES

Title ranks are Instructor, Assistant Professor, Associate Professor, Professor, Professor Emeritus, and Honorary Professor Emeritus.

In order to be eligible for promotion consideration from ‘Instructor’, a teaching faculty member must have completed the following requirements in a full-time tenured or tenure- track position.

Assistant Professor: To be eligible for consideration for promotion to this rank, a faculty member must have completed a minimum of three (3) years as an Instructor at Southwest Texas Junior College, and provide documentation of satisfactory progress in two (2) areas of the criteria from sections two (2), three (3), or four (4) of the tenure application.

Associate Professor: To be eligible for consideration for promotion to this rank, a faculty member must have completed a minimum of three (3) years as an Assistant Professor at Southwest Texas Junior College, and provide documentation of additional progress in criteria two (2), three (3), and four (4) of the tenure application.

Professor: To be eligible for consideration for promotion to this rank a faculty member must have completed a minimum of four (4) years as an Associate Professor at Southwest Texas Junior College, and have been awarded tenure status by the tenure committee.

Professor Emeritus: Upon retirement from Southwest Texas Junior College, a faculty member must have attained the rank of Professor and received recognition for outstanding service, i.e. SWTJC Outstanding Faculty Member Award, SWTJC Faculty Association Teaching Excellence Award, or other awards approved by the SWTJC Faculty Evaluation Committee, SWTJC administration, and SWTJC Board of Trustees.

Honorary Professor Emeritus: In extraordinary cases and where a faculty member’s service is strongly identified as worthy of continuing recognition, a recommendation for awarding this title may be made to the Faculty Evaluation Committee by any Southwest Texas Junior College employee.  The committee’s recommendation will be forwarded to the Vice President of Academic Affairs and the College President. Upon the recommendation by the President, final approval is given by the SWTJC Board of Trustees.

Evaluation: Applications for title changes must be received by the Vice President of Academic Affairs no later than November 1 of the academic year in which the applicant is seeking a title change.  The Tenure Committee will review applications during the following Spring semester and make recommendations to the Vice President of Academic Affairs, who will forward them to the President for consideration.

 


 

FACULTY JOB DESCRIPTION

DUTIES AND RESPONSIBILITIES --

It is understood that no specific job description can specify every professional responsibility of the faculty member, which might arise.  When an individual accepts a position as a faculty member, he or she assumes the responsibility of serving the needs of students and of actively assisting the college as it strives to fulfill its goals and objectives.  Thus, these responsibilities will at times require the faculty members to undertake in a cooperative spirit professional duties not specifically mentioned in the job description.

The faculty member is generally responsible for the overall duties associated with instructing students.  The faculty member is responsible to his/her students, Division Chair, the Dean of Applied Science or the Dean of Liberal Arts, and the Vice President of Academic Affairs to:

1. Provide instruction intended to achieve the specific goals and objectives stated in the syllabi of the assigned courses, and create a wholesome, meaningful learning environment in the classroom and laboratory.

2. Advise students on their progress in courses.  To this end, instructors are required to maintain accurate, current grades for each student in the required system or program (e.g., Campus Cruiser).

3. Aid in planning and assessment of instructional programs and policies within the college.

4. Be on time for classes and labs and promptly notify the respective Division Chair or the appropriate Dean in the event of an unscheduled absence.

5. Maintain each class/lab meeting for the entire scheduled time unless prohibited by a legitimate reason or event.

6. Maintain a five-day work week.

7. Post and maintain scheduled office or ‘on campus’ hours with student advisement conferences in mind.

8. Update, validate, and submit class rolls to the Registrar’s Office at designated times.

9. Maintain an accurate attendance record for each assigned class or lab, in the appropriate medium or system (Campus Cruiser, e.g.) and report excessive absences to the Registrar for processing.  If continued absences  occur, and after attempting to contact the student, faculty will report enforced withdrawals to the Vice President of Academic Affairs.

10. Submit the required “Student Attendance Report” as described below under the section “Student Absences.”

11. Submit  all  required  student  grade  reports  to  the  Registrar's  Office  according to schedule.

12. Report student problems to the Division Chair as deemed necessary.

13. Attend all faculty meetings, commencements, and other appropriate meetings called by Committee Chairs, Division Chairs, the Vice President of Academic Affairs, or the President.

14. Ensure, when applicable, that all departmental brochures are kept current.

15. Provide appropriate advising to students and present a positive attitude toward teacher-student learning relationships.

16. Order necessary textbooks, lab manuals, and other instructional material through the bookstore according to college procedures.

17. Develop in Syllabus Manager each semester an updated syllabus for all assigned courses.

18. Provide  to  students  a  current  syllabus  with  information  about  the  goals  and requirements of each course, the nature of the course content, the methods of evaluation to be employed, and classroom policies, including required classroom behavior.

19. Share with other faculty members the responsibility of serving on committees as assigned by the Division Chair, appropriate Dean or VP, or the President.

20. Serve as faculty sponsor for student organizations.

21. Assist in the recruitment, promotion, placement and follow-up studies of students.

22. Follow college policies and procedures as outlined in the Faculty Handbook and other published policy manuals.

23. Assist with student registration.

24. Pursue opportunities for professional growth (including pre-approved summer jobs to obtain current knowledge for lectures and labs).

25. Annually file in the Office of Professional Development and use a professional development plan (location:   http://www.swtjc.edu/ >Curriculum and Instruction >PD Planner) that

(A) is approved by the Division Chair and
(B) documents activities that:

      1. Respond to evaluative processes including but not limited to:

             a. Faculty self-evaluation                   

             b. Chair evaluation of faculty

             c. Dean’s evaluation of faculty          

             d. Student evaluation of faculty

             e. Program/course review

             f. Program/course assessment

     2. Support  the  mission,  coals  and  objectives  of  the  college, and  that  result in improved     teaching effectiveness and student learning.

26. Perform other duties as may be assigned by the Dean of Liberal Arts, the Dean of Applied Sciences, or the Vice President of Academic Affairs. 


DISTANCE LEARNING INSTRUCTOR – In addition to the Faculty duties and obligations outlined above, instructors teaching via Video Conferencing must:

1. Complete a training program designed to familiarize teachers with distance learning equipment and techniques.

2. Make available to students at each site on the first day of class course syllabi and all other relevant materials.  As far as is possible, all handouts and other papers that will be necessary throughout the semester should be available on site at the beginning of the semester.

3. Instructors are responsible for the establishment and maintenance of discipline at all sites.

 

 


 

INSTRUCTIONAL WORK LOAD

 CLASS ASSIGNMENTS --

Faculty members are subject to assignment in both day and evening classes on or off of their “home/main” campus, provided that the combined teaching load does not exceed eighteen contact hours per week.  For Faculty teaching in “lecture only” courses in Academic disciplines, 15 contact hours per week (five 3-hour classes) define a “full load.”  For Faculty teaching “lecture+lab” courses (Biology, e.g.), 18 contact hours per week (3 class with accompanying labs) define a “full load.”  An adjustment may be made for additional duties at the discretion of the college administration.  No reduction is made in teaching load for committee assignments unless exceptional circumstances arise. The teaching load for Division Chairs shall be two courses per semester.  Exceptions must be approved by the appropriate Dean or the Vice President of Academic Affairs.  Load sheets are submitted electronically by individual Faculty members to the Vice President of Academic Affairs office at the beginning of each semester.

OFFICE HOURS --

Full-time instructors with academic assignments are required to be on campus at least thirty hours per week.  Instructors with a teaching load of fifteen contact hours are to schedule at least fifteen hours per week as office/on-campus hours, and those instructors with a teaching load of eighteen contact hours are to schedule at least twelve office/on-campus hours per week.  Exceptions to this policy will be for instructors in programs that are regulated by external agencies and for other paraprofessionals who teach in non-credit-hour programs.

Contact hours for overload courses must be calculated in addition to the required number of hours per regular work week.  Five (5) of the office hours may be scheduled for travel if off- campus classes are assigned as part of the regular load or may be scheduled as club sponsorship, student activities or official college committee assignments in which the instructor may be involved.  One (1) of the office/on-campus hours must be reserved for institutionally directed purposes such as assessment/planning activities and professional development.  This hour is not necessarily scheduled on a weekly basis but rather to be counted in a total of eight (8) hours committed to theses purposes over the course of a semester.

The office/on-campus schedule should be:  (1) posted on the office door of the instructor, (2) included in the course syllabi and (3) submitted to the Division Chair and the Vice President of Academic Affairs as part of the Load Sheet.

ONLINE INSTRUCTION

Instructors who teach courses online as a part of their regular load must maintain an equal amount of time at an appropriate college site equal to the number of contact hours required for the online course(s).

Faculty wishing to convert additional on-campus office hours to “electronic” office hours may do so by completing the following Conversion of Posted On-Campus Office Hours to Electronic Office Hours form.

Conversion of Posted On-Campus Office Hours to Electronic Office Hours Form

Instructor needs to send a copy of the completed and signed form to the Distance Learning office where it will be attached to the Online Course Approval form for the course listed above.

 

Distance Education Policy

Faculty teaching via Distance Education modalities (online, video-conferencing, hybrid, e.g.) must be aware of and fulfill the requirements of SWTJC “Distance Education Policy”:

Southwest Texas Junior College Distance Education Policy

I    Institutional Policies

     A.    Mission

To provide quality education to students who prefer or require an alternative classroom setting. To accomplish this, SWTJC makes use of online, interactive video, and other technologies either singly or in combination.

     B.     Definitions

  1. asynchronous: the use of learning technologies to deliver course material to students that are at a different time and place than the instructor
  2. blended (hybrid): more than 50% and less than 85% of content delivered online resulting in some reduction in the number of seat days
  3. distance education/learning: a form of learning where the learner is physically separate from the instructor and other learners; methodologies include online, blended (hybrid), web-facilitated, and interactive video
  4. interactive video (or video-conference): an interactive delivery mechanism which uses 2-way audio and video to facilitate synchronous (real time) interaction between presenters and learners who are separated by significant distance
  5. online: more than 85% of course content delivered in an asynchronous internet-based format resulting in a significant reduction in the number of seat days
  6. synchronous: the use of learning technologies to deliver course material in real time to students who are at a different place than the instructor

     C.    Distance Education Standards and Practices

Distance Education courses, certificates, and degree programs adhere to Best Practices, as established by the accrediting agencies and educational organizations that govern SWTJC.  These include:

     1.      Southern Association of Colleges and Schools Commission on Colleges
              Best Practices For Electronically Offered Degree and Certificate Programs
              Distance Education Policy Statement

     2.      Texas Higher Education Coordinating Board
              Principles of Good Practice For Academic Degree and Certificate Programs and Credit Courses Offered Electronically

              Guide for Incorporating the Principles of Good Practice into Electronically-Based Courses

     D.    Evaluation of Distance Education Policy

The responsibility for evaluation and revising distance education policy resides with the college's Distance Education Committee. Revisions are presented first as recommendations to the college's Curriculum Committee and then to the President’s Cabinet for approval.

     E.     Support and Training for Distance Education

The college will:

1. provide training and support to enhance the added skills required of distance education faculty.
2. provide administrative and technical support for the delivery, supervision, and evaluation of distance education.
3. utilize effective evaluative and screening measures to match student needs and abilities with distance education requirements.
4. provide empirical data to assist in the evaluation of distance education success, student and faculty satisfaction, effectiveness of course design, retention, and faculty effectiveness in order to assure continuous distance education improvement.
5. inform faculty and staff of current distance education policies and procedures.
6. provide distance education students with academic advising, personal counseling, technical support services, library and learning resources, and financial aid (if eligible).


II.    
Curriculum and Instruction

     A.    Academic Quality of Distance Education

Distance education instruction will meet the quality standards applicable to traditional instruction, as outlined in the faculty handbook in the faculty regulations and procedures section. In addition, distance education courses will comply with all descriptions, policies, and uses as stated in the current college catalog.  These include, but are not limited to:

  1. syllabi
  2. textbooks
  3. grading
  4. assessment of learning outcomes

     B.     Oversight of Distance Education Courses

As with all academic activities, distance education courses are subject to approval and review by the Curriculum Committee, the Vice President of Academic Affairs, and the President’s Cabinet.  All distance education instructional content shall be administered by the same department administering the corresponding traditional instruction.

     C.    Approval of Distance Education Faculty

Distance education faculty will be selected and evaluated by the same standards, review, and approval procedures used by the institution to select and evaluate faculty responsible for traditional instruction. Faculty who desire to teach distance education courses must demonstrate knowledge and skills related to best practices in distance education.

     D.    Approval of Distance Education Courses

All distance education courses must be approved by the Vice President of Academic Affairs for delivery.

Prior to scheduling a distance education course, faculty must submit a Course Approval form to the Director of Distance Learning.

The Course Approval Form must be reviewed and approved by the:

  • Director of Distance Learning
  • Division Chair
  • Instructional Dean
  • Vice President of Academic Affairs

     E.     Delivery of Distance Education Courses

  1. Faculty assigned to teach a distance education course will be responsible for the design and delivery of instruction. As with traditional courses, distance education faculty are responsible for the following: 

    1. Maintaining the rigor and quality of the course.
    2. Making reasonable efforts to guarantee the authenticity of student work.
    3. Planned interaction and timely feedback between students and faculty that is detailed in the course syllabus. Faculty response to student e-mail inquiries will be made within 24 hours during normal business days.
    4. Evaluating courses every semester to revise content and delivery to improve student success.
    5. A customized Portal class page to include course information, delivery method, access point, syllabus, introduction and orientation.
    6. Providing for appropriate interaction between faculty and students. This interaction may occur during faculty office hours, or it may take place via telephone, email, electronic chats, on-site meetings, video teleconference or other methods. Appropriate interaction for a course depends upon the course delivery mode and the technology used by faculty
    7. The number of on-campus posted office hours held per week equals the number of hours of traditional courses. In addition, faculty teaching an online course shall make themselves available to students for additional office hours equivalent to the contact hours of the course. For example, an online class which would have met on campus for 2½ hours per week
      requires the instructor to be available to students 2½ additional hours per week.
    8. 5 hours of a faculty member’s office hour requirement may be designated as online office hours and may be held off campus. Online courses with extensive student contact via email, electronic chats, or additional activities, may have the required additional on-site office hours reduced by submitting a Conversion of Posted On-Campus Office Hours to Electronic Office Hours form to the Director of Distance Learning.
    9. A proctored mid-term and final examination for online courses during the Fall and Spring semesters; during summer terms and any other shortened semester, only the final examination for online courses will be proctored.
       
  2. Student Responsibility 
  1. Before taking an online course, a student must be assessed to determine readiness to benefit from the online mode of instruction.
  2. Students must take two proctored exams. Students must submit a reservation request for all proctored examinations and present a valid picture identification card at the time and location of their reserved examination.
  3. Students may be required to sign an affidavit declaring their understanding of ethical uses of technology. 

F.     Accessibility (ADA)

As with traditional courses, students taking distance education courses may request accommodations to meet individual needs of the learner. In distance education courses, special arrangements may be made to deliver the course in an alternative format as needed.

G.     Copyright Compliance

Faculty are expected to understand and adhere to the copyright law of the United States (Title 17, United States Code), as updated by the Technology, Education, and Copyright Harmonization Act (TEACH Act). Copyright law must be followed when performances, displays, copies or other reproductions of copyrighted material are made available to students. This includes the posting of copyrighted material on any college learning management system. Under the TEACH Act, it is permissible to make copyrighted materials available to students, providing that such materials (1) do not exceed an amount or duration comparable to that typically displayed in a live classroom setting; (2) are directly related to the course content; (3) are an integral part of the teaching content; (4) are intended solely for and are available only to students enrolled in the course; and (5) are retained only for the class session. The students must be notified that the materials may be subject to copyright protection.


Student Support

A.     Student Complaints/Grievance Procedure

Any student who wishes to make a formal complaint to the college should refer to the Student Handbook, which is available online:

http://swtjc.edu/pages//about-swtjc/handbooks/student-handbook

B.      Counseling and Advising

Distance education students can access the same advising and counseling as their traditional counterparts.  With offices on the Crystal City, Eagle Pass, Del Rio, and Uvalde campuses, the Counseling Centers assist students with academic, technical, career, and personal concerns in ways consistent with their personal and educational goals, and in ways which benefit them currently and in the future. Students needing specific support services should contact the Counseling Center, (830) 591-7366.

C.      Student Success Services

Distance education students can access the same student success services as their traditional counterparts.  Services include tutoring, study plans, study groups, resource libraries, computer labs, university preparation, and transfer advising.  Writing feedback and tutoring are offered online to off-campus, distance education students via the Writing Centers. 

D.          Library Resources

The college ensures that students participating in distance education courses have access to adequate and appropriate learning resources. Students have access to the SWTJC libraries and also the virtual library resources.  The home page for the SWTJC libraries is http://www1.youseemore.com/swtjc/.

College Bookstore

Information concerning the college bookstore can be accessed at its home page, http://swtjc.edu/pages//student-life/bookstore


 


 

COMMITTEE ASSIGNMENTS --

Faculty members are assigned to various committees.  Some assignments are made at the beginning of a given semester. Others are made during the regular school year as the need arises. Some committees are by circumstance more active than others.  Committee assignments are an integral part of the instructor’s work load and professional responsibility. This requirement assists in the overall operation of the College.  No reduction is made in teaching load for committee assignments unless exceptional circumstances arise.

LIBRARIANS --

Librarians are employed in accordance with board policy and are considered non-teaching faculty.  However, librarians are required to provide instructional support services to teaching faculty in the preparation of student research skills and may teach one three-hour class as part of their employment. Librarians will maintain a forty hour work week.  Librarians are compensated at pay rates established for members of the non-teaching faculty.   Head Librarians are generally employed on an eleven-month contract.

ACADEMIC ADVISORS and COUNSELORS --

Advisors and counselors are considered to be non-teaching faculty members.  However, they are required to provide a minimum of one three-hour unit of instruction module during each of the two long semesters.  Advisors and counselors are generally employed on a ten month contract.  The terms of the contract periods will vary with the services needed by the Vice President of Student Services.  Advisors and counselors are expected to maintain daily office hours in accordance with the Registrar's Office of forty hours a week.  Advisors and counselors are compensated at pay rates established for members of the non-teaching faculty.

 

 


  

CLASS SIZE

LIMITATIONS --

The following policies on class size apply to all classes.

1. An effort is made to limit Freshman English classes to twenty-five students and most academic classes to thirty-five students.   Exceptions may be made by special arrangements.

2. Generally, a minimum of ten students is required for a class to be held or “make.”          

3. Exceptions to the above policy will be made by the Vice President of Academic Affairs, the Associate Vice Presidents, or the President of the College with the six factors that are listed below taken into consideration.

a. The total number of students enrolled in that department.
b. The contact hours earned by the student enrolled.
c. The department budget expenditures.
d. Future enrollment projections. (e.g., small STEM class sections may be allowed to promote STEM majors).
e. Student need for graduation requirements.
f.  The needs for the department to assure more diversity in course offerings for the institution.

4. Classes taught through instructional telecommunications (interactive video) are limited to fifteen students per site not to exceed 45.  Exceptions may be made by special arrangement.

ADEQUATE ENROLLMENT --

Class enrollment in each department should be adequate to warrant the number of instructors assigned a full teaching load in that department.  Adequate enrollment for a department

shall  be  determined  by  a  committee  composed  of  the  President,  the Vice President of Academic Affairs, the appropriate Dean, and the appropriate Division.  The factors to be considered in determining adequate faculty shall be the six items listed above in #3.
 

 


 

EXAMINATIONS, GRADING, AND WITHDRAWAL

EXAMINATION FINALS AND MAKEUPS --

Final  Examinations  will  be  scheduled  by  the  Registrar;  all  others  by  the  instructors. Departures from the Final Exam Schedule must be approved by the appropriate Dean, the appropriate Vice President, or the Vice President of Academic Affairs. Examinations missed as a result of absences not specifically excused through proper channels may be made up only with the consent of the instructor. The instructor is responsible for clearly stating his/her exam make-up policy in each course syllabus. The student is responsible for making arrangements with the instructor to take make-up examinations when allowed.

Instructors should post final examination and semester grades only through the approved electronic vehicles (currently Campus Cruiser and WebAdvisor). Instructors must observe privacy rules and regulations provided through the Family Educational Rights and Privacy Act (FERPA) or otherwise provided by College policy.

The nature and content of examinations are left to the discretion of the instructor.

EARLY CLASS DISMISSAL --

Other than for online courses, instructors are expected to hold all classes and laboratories for the entire scheduled times.  It is against the policy of the college for classes to be dismissed early unless scheduled tests absorb over half of the period.  A ten or fifteen minute quiz does not justify dismissal of a class.

Online courses should be designed to require instructors and students to invest time, effort, and preparation similar to that required for success in ‘face-to-face’ courses.

GRADING METHODS --

A great deal of misunderstanding over grades will be avoided if the  instructor explains grading methods to the students at the beginning of the school term.  That explanation must accompany a written description of the instructor’s grading method in the class syllabus, including numbers and types of exams, quizzes, etc., and their point or percentage values. 

Instructors may follow any method of grading they desire, as long as it is based on a sound and fair academic procedure.  Mid-term and semester grades are designated in terms of letters, which may be interpreted as follows:

A

=

Excellent

90-100

B

=

Good

80-89

C

=

Average

70-79

D

=

Passing

60-69

F

=

Failure

59-Below

I

=

Incomplete

W

=

Withdrew

EW

=

Enforced Withdrawal

Q

=

Quit Assigned for students who have excessive absences but to not receive an “F” for the course

I becomes an F if the student does not complete remaining work during the first six-weeks of the subsequent semester.  If the student completes the necessary work, the instructor should complete the “Request for Grade Change” and submit it to the Vice President of Academic Affairs.  A student’s grade may be changed to remove an “I,” to correct miscalculation, or to correct a data entry error.  A student who withdraws from a course before the published “last day to drop” will receive a “W.”  After that, an earned grade must be assigned by the instructor. 

Developmental courses (college preparatory) are graded on an A, B, C, F, P, W, and EW basis.  Developmental courses are calculated in the student’s Overall GPA.  The grade of EW stands for Enforced Withdrawal.   This grade will be applied administratively to distinguish between an institutionally enforced withdrawal and a student-initiated withdrawal.  Grade point averages are computed by assigning values to each grade as follows:

A .................... 4 points

F..................... 0 points

W........................ 0 points

B .................... 3 points

P..................... 0 points

EW ..................... 0 points

C .................... 2 points

Q..................... 0 points

 

It is also the policy of Southwest Texas Junior College that student grades be determined on the basis of the students' performance in learning the course curriculum.  Enhancement of grades based on students'  participation  in  activities  that  take  place  outside  the classroom, laboratory, or library is permitted if the activity is related to one or more of the approved learning outcomes of the course.

Under no circumstances shall academic credit be granted for fund-raising activities.


PERMANENT RECORD GRADES
--

The "Request for Grade Change Form" will be completed by each instructor when a student's grade must be changed.  This form will be kept in the student's permanent file by the Registrar.

Request for Grade Change Form

 

 

 


 

RECORDS, REPORTS, AND SYLLABI

REPORTS --

Instructors will file promptly reports required by the administrative officers of the college.

CLASS ROLLS AND MID-SEMESTER GRADES --

Through WebAdvisor instructors access official student rosters for each of their classes provided every semester by the Registrar's Office.  Faculty verify, correct, and return these rosters to the Registrar's Office at designated times.

Mid-semester grades for all students must be submitted via WebAdvisor by faculty according to deadlines provided by the Registrar’s Office.  Faculty will record mid-semester grades as ‘A,’ ‘B,’ ‘C,’ ‘D,’ or ‘F.’  These letter grades do not have to correspond to exact numerical grades but should represent students’ status at mid-term.

GRADE BOOKS --

Instructors must enter and save all student grades in the Grade Book feature/function of Campus Cruiser (the “Portal.”) or the currently required Learning Management System.  Instructors must enter and save grades in a timely manner, and students must have access to all grades assigned during a given semester.  Instructors may also generate computerized grade books in their program/system of choice.

SYLLABI --

All instructors are required to have a syllabus for each course and laboratory they teach and make the syllabi available to students.  An electronic copy of each syllabus, by semester, should be on file in the Syllabus Manager.  Division Directors are responsible for maintaining current Master Syllabi for all courses offered in their division.

 

 


 

ATTENDANCE AND ABSENCE

FACULTY ABSENCES --

When instructors are as much as fifteen minutes late to a class, students are entitled to a "walk".  When unable to meet a class, instructors should notify, as appropriate, the Division Chair, the Associate Vice President, the Dean of Liberal Arts or Applied Sciences, or the Vice President of Academic Affairs as far in advance as possible.  Instructors should also provide, via electronic or other means, assignments and a brief description of the work to be done in class (es) during their absence. 

Instructors are expected to meet classes punctually and regularly.  Unexcused absence is just cause for the college to withhold a day's pay, unexcused tardiness is also just cause for the college to withhold one-fourth day's pay.

STUDENT ABSENCES --

Regular College Class Attendance Policy

Students are expected to regularly attend all classes in which they are enrolled and are responsible for the completion, if permitted, of all work missed because of an absence. Any class work missed because of an absence and not completed may affect the grade of the student regardless of the reason for the absence.  The manner in which make-up work for absences is administered is left to the professional discretion of the individual faculty member.  SWTJC makes no distinction between excused or unexcused absences. Therefore, the instructor may count all absences except when prohibited by State law or statute.

According to State law there may be a valid reason for a student’s absence from class. Acceptable reasons are, but not limited to: personal illness, death in the immediate family, religious holy days in compliance with Section 51.911 of the Texas Higher Education Code, military or legal obligations, or school trips. It is the responsibility of the student to inform the instructor of an absence related to one or more of the aforementioned categories and to ask for make-up work.

An instructor may request the withdrawal of a student from a class when the total number of absences exceeds SWTJC criteria for "Excessive Absences" and the student has failed to make the appropriate contact with the instructor regarding the validity of the absence and the need for make-up work.

SWTJC  defines "Excessive  Absences"  as a student’s number of absences having exceeded the equivalent of two weeks of class meetings in a course; specifically: (a) six absences from a class that meets three times per week (typical MWF schedule), (b) four absences from a class that meets two times per week (typical TTH schedule) and, (c) two absences  from  a  class  that  meets  once  per  week  (typical  evening  course).  Attendance counting begins on the official first day of class.   When a student reaches the "Excessive Absence" threshold, the instructor may report the student to the Vice President of Academic Affairs.  For attendance reporting purposes for online classes, “attendance” is defined as a student’s having logged on and completed a reviewable/gradable activity.

The "Excessive Absences Drop Form" is used for this reporting.  If the absences continue, the instructor may initiate an enforced withdrawal by using this “form." Following agreement by the Vice President of Academic Affairs, the student will be dropped from the class.  When an instructor requests the enforced withdrawal of a student from a class, a grade of “EW” will be recorded.

Developmental Education Class Attendance Policy

Students are expected to regularly attend all classes in which they are enrolled and are responsible for the completion of all work missed during an absence.  Any instruction missed and not completed may affect the grade of the student regardless of the reason for the absence.  The manner in which make-up work is administered is left to the professional discretion of the individual faculty member.

The instructor of a developmental education course may request the withdrawal of a student from a class when the total number of absences exceeds the equivalent of two weeks of class meetings in a course; specifically: (a) six from a class that meets three times per week (typical MWF schedule), (b) four from a class that meets two times per week (typical TTh schedule), (c) two from a class that meets once per week (typical evening course), and (d) three from a summer class.  Attendance counting begins on the official first day of class.  When an instructor requests the withdrawal (drop) of a student from a course due to excessive absences, a grade of EW will be recorded for the student.  SWTJC makes no distinction between excused or unexcused absences.  Therefore, the instructor may count all absences in reaching the total except when prohibited by State law or statute.

College policy requires that faculty maintain student attendance records in Campus Cruiser (or the currently required LMS) throughout a semester.  Based on this report, the college will review and assess the situation of students not showing regular attendance and withdraw students who do not take corrective action.  At times other than these, the option of forced withdrawal is left to the course instructor (see above).

Students who test below the “college ready” threshold on the TSI Assessment and whose individual education plan calls for enrollment in one or more developmental instruction areas must remain enrolled in at least one of those areas or they may be withdrawn from all classes.

Attendance Reporting Procedure

The primary purpose of the SWTJC Attendance Procedure is to strongly encourage students to attend class.  In Fall 2012, faculty began recording attendance daily on the college’s portal system, Campus Cruiser.  This has made passible the collection of real time attendance data resulting in more timely interventions to get students back to regular attendance.  This improvement is reflected in the procedure described below.

SWTJC third and eighth week attendance management procedure 

1.   Week 1 Attendance Report 

     a.   OIPR Responsibility:

          i. At 1:00 PM on Tuesday of following week, dump Campus Cruiser attendance report.

          ii. Prepare "student no-show" list and forward to registrar and VP Student Services.

          iii. Prepare "class not set-up" list and forward to Technical Dean, Liberal Arts Dean, and VP Instruction

      b.   Registrar responsibility:

          i. Check registration records against "student no-show" list.

          ii. Remove students not registered.

          iii. Email edited list to Technical Dean, Liberal Arts Dean, and VP Academics.

          iv. Robo-call and email students on edited list, encouraging them to attend class.

     c.   Technical Dean and Liberal Arts Dean

          i. Contact instructors on "class not set-up list" to resolve issue.

          ii. Contact instructors on "student no-show" list with instructions to email and phone, encouraging an immediate return to class.

     d.   Faculty responsibility:

          i. If applicable, set-up classes on "class not set-up" list.

          ii. Communicate with non-attending students by phone and email.

          iii. If applicable, complete "Attending But Not Registered Form" and forward to registrar.


2.   Week 2 Attendance Report (same as week 1) 

     a.   OIPR Responsibility:

          i. At 1:00 PM on Tuesday of following week, dump Campus Cruiser attendance report.

          ii. Prepare "student no-show" list and forward to registrar and VP Student Services

          iii. Send "student no-show" list to all instructors on the list.

          iv. Prepare "class not set-up" list and forward to chairs and copy Technical Dean, Liberal Arts Dean, and VP Instruction

     b.   Registrar responsibility:

          i. Check registration records against "student no-show" list
         
          ii. Remove students not registered.

          iii. Email and robo-call remaining students and encourage to attend class.

     c.   Faculty responsibility:

          i. Set-up classes on "class not set-up" list.

          ii. Communicate with non-attending students by phone and email.

          iii. If applicable, complete "Attending But Not Registered Form" and forward to registrar.

3.   Week 3 Attendance Report

     a.   OIPR Responsibility:

          i. At 1:00 PM on Tuesday of following week, dump Campus Cruiser attendance report.

          ii. Prepare "student no-show" list and forward to registrar and VP Student Services.

     b.   Registrar responsibility:

          i. Check registration records against "student no-show" list

          ii. Remove students not registered.

          iii. Remove remaining students from class.

          iv. Prepare final rosters and e-mail to instructors.

     c.   Faculty responsibility:

          i. Review the final roster received from the Registrar and notify the Registrar’s office of any inaccuracies.

4.   Week 8 Attendance Report

     a.   OIPR Responsibility:

          i. At 1:00 PM on Tuesday of following week, dump Campus Cruiser attendance report and e-mail it to the VP of Academic Affairs, Dean of Liberal Arts, Dean of Applied Science, and the Registrar.

     b.   Registrar responsibility:

          i. Drop students per each instructor’s request as submitted on the Excessive Absence Drop Form.

     c.   Faculty responsibility:

          i. Prepare the Excessive Absence Drop Form and submit to the Registrar.

 

 


 

ESTABLISHMENT OF NEW PROGRAM OR COURSE

The Curriculum Committee is the body charged with approving new programs or courses and for approving changes to existing programs.

Members

Vice President of Academic Affairs, Chair
Dean of Applied Sciences
Dean of Liberal Arts
Dean of Workforce Education
Each Division Chair
Associate Vice Presidents Registrar
Registrar
One Advisor/Counselor
Financial Aid Representative
Library Director
Four Faculty Members
One Faculty Association Representative
One Student Representative

A recommending body to the President’s Cabinet, the Curriculum Committee collects and analyzes educational program data and thereby:

  1. Recommends  and initially approves changes to SWTJC curricula and to educational policy and procedures;
  2. Recommends and initially approves changes to relevant portions of the College Catalog and the Faculty Handbook;
  3. Serves as a forum for the presentation and exchange of general information regarding all educational functions of the college;
  4. Ensures  that  college  curricula  comply  with    rules  and regulations of  the SACSCOC, THECB, the Texas Board of Nursing, and all other relevant agencies;
  5. Ensures that the curricula directly relate to the statement of purpose and strategic goals of the institution.

New Program/Policy/Procedure:

To recommend new programs of study or courses, or to recommend changes to existing degree plans, programs, courses, policies or procedures, the sequence below should be followed:

  1. The President, Vice Presidents, Associate Vice Presidents, Deans, Division Chairs, Program Directors, or their designees may propose a new offering or a change.
  2. Academic Programs and Courses --
    Those making the proposal to the Curriculum Committee should conduct research on courses taught in senior colleges and universities in the first two years (concerning transferability) and on courses taught in other junior colleges. The course(s) must be listed in the current Lower Division Academic Course Guide Manual (ACGM). 
  3. Technical-Vocational Programs --
    Those making the proposal to the Curriculum Committee should conduct research based on the needs of the community and the needs of students.   This involves the use of input from advisory committees. The course(s) must be listed in the current Workforce Education Course Manual (WECM).
  4. Initiator reports to the Curriculum Committee after having submitted the appropriate paperwork to the Committee. All Curriculum Committee documents are available to Committee members via the Shared Files function on Campus Cruiser.
  5. The Curriculum Committee votes approval/disapproval of new course, program, policy, or procedure.
  6. The Curriculum Committee chair submits the approved item to the Cabinet and to the President of Southwest Texas Junior College for approval/disapproval.

Program Revisions After Cabinet Approval:

  1. The appropriate Dean submits proposed courses or programs to the Board of Trustees, Southwest Texas Junior College, for its approval.
  2. The appropriate Dean submits academic and vocational courses to the Coordinating Board for approval.
  3. The Program Review process evaluates and monitors progress and degrees of success.
  4. The Curriculum Committee reviews appropriate data provided by the Office of Institutional Planning & Research.
  5. The Curriculum Committee makes recommendations to the Cabinet regarding strategy modifications.
  6. The Curriculum Committee recommends to the Cabinet to implement, expand, reduce, or terminate specific programs.

Program Review

The Curriculum Committee

  1. Oversees the Program Review Process to ensure that it occurs within the stated timeline.
  2. Monitors the implementation of the Program Review Process.
  3. Provides assistance to units involved in the process.
  4. Develops modifications as necessary to ensure the process functions effectively.
  5. Develops modifications of the Indicators of Effectiveness, including related criteria, as needed.
  6. Reviews self-study reports and the reports of Program Review committees.

 

 


 

SPONSORS OF STUDENT ORGANIZATIONS

FACULTY DUTIES AND RESPONSIBILITIES --

The relationship between advisor and students is crucial to the success of the student organization.  The relationship will vary from semester to semester, year to year and individual to individual. It is critical that the advisor and the student organization members and officers clearly communicate expectations with each other. The following list contains duties and responsibilities for student organization advisors.

  1. The advisor recognizes and supports the role participation in student organizations plays in the educational and personal development of students.
  2. The advisor works with the student organization, but does not dictate the group’s programs or activities. Advisors should be frank and honest in offering suggestions, ideas, and possible consequences, but does not exercise power or control over the policy of such organizations unless the policy violates College policy.
  3. The advisor should attend meetings regularly, consult frequently with officers, and be well informed as to the programs and activities of the student organization. The advisor should be familiar with the goals of the organization and should help members evaluate progress.
  4. The advisor should be familiar with the constitution and bylaws and help with interpretation and application.  Ensures that a copy of the constitution and bylaws and a list of officers is on file in the Student Activities office within the first month of each fall semester.
  5. The advisor should be highly familiar with College policies and procedures and work with the student organization to comply with them.
  6. The advisor should be aware of the financial condition of the student organization and work with the student members to keep accurate financial records.  Advisors will verify and sign all requisitions for the disbursement of organization funds; ensures that no student makes purchases for his/her club in the name of the College.
  7. The advisor should guide students in selection of program content and purpose, encourage the organization to provide opportunities for educational and personal development, and help ensure that activities and programs justify expenditure of students’ time, abilities, energy, and dues.
  8. The advisor should help train new officers and help develop leadership skills among officers and members of the organization. Advisors should work closely with officers to understand their responsibilities and to interpret and apply policies and regulations.
  9. The advisor should discourage domination of the organization by any individual or group, encourage members to fully participate and take responsibility for group activities, and inspire balance between academics and co-curricular commitments.
  10. The advisor should be aware of liability issues, advise the organization to make prudent decisions regarding these issues in planning activities, and be prepared to deal with major problems or emergencies within the organization.  The advisor should provide supervision of students on all off-campus trips.
 

 


 

TRAVEL APPROVAL --

All trips for instructional purposes must be approved in advance by the appropriate Associate Vice President, or the appropriate Division Chair, Dean, and the supervising Vice President.  Instructional trips will be approved when such experience is deemed to be an integral and essential part of a program of study.  Students will be allowed to make up any classroom work that is necessary. The college will provide expenses for instructors  and  transportation  on  approved  trips  but  the  students  must  pay  their  own expenses unless the club has raised funds and properly deposited them in the Club activities account.

USE OF COLLEGE VEHICLES --

All trips sponsored by student organizations must be approved in advance by the Director of Student Activities and by the Vice President of Administrative Services.   All costs of such trips must be borne by the organizations.   If college vehicles are used for such trips, then prevailing institutional mileage rate charge will be applied.

College-owned vehicles may be used for in-state trips only. 

APPROVAL OF DRIVERS --

Any driver that is not a SWTJC regular employee must be approved by the Vice President of Student Services or the Vice President for Administrative Affairs prior to being allowed to drive for the trip.  Personnel sponsoring the trip should submit in writing a request for approval allowing adequate time for approval prior to the trip.  The request for approval must be accompanied by a statement signed by the proposed driver indicating all moving violations and/or accidents incurred within the last three years.  All drivers of SWTJC vehicles are subject to random drug testing. Policy

LIST OF ABSENTEES --

Sponsors scheduling trips or other school activities should provide the faculty, the administration, and the cafeteria with a list of the names of prospective absentees two days in advance of the event.
 

 


 

TEXTBOOKS AND PRINTING CENTER SERVICES

TEXTBOOKS --

Classroom texts are used for a minimum of two years unless exceptional circumstances apply. Requisition forms for book changes are available via the Curriculum and Instruction web page.

In order to provide adequate time for book changes to be processed and in order to establish consistency in ordering, book change requisitions shall be processed only during the summer months.  This will allow for all books to be available in the fall semester of each year.   All book changes must be approved by the appropriate Division Chair, Dean, and the Vice President of Academic Affairs.   The bookstore manager shall notify the Division Chair of any books that are no longer available upon ordering, or if a book (new edition) is received other than the one ordered. Exceptions to this policy must be approved by the appropriate Division Chair, Dean, and the Vice President of Academic Affairs.

PRINTING CENTER SERVICES --

Faculty and Staff should utilize the Printing Center whenever possible to meet printing or duplicating needs.  Additional services include collating, stapling and binding of materials. 

All   routine work requests should be submitted three days in advance of the day needed. Larger projects or special projects should be submitted earlier.  Requests may be submitted via email at fgarza1054@swtjc.edu. Clients should consult Printing Center personnel for a completion timeline projection.

 

 


 

EVALUATIONS

PURPOSE --

The purpose of the faculty evaluation instruments shall be to (1) promote professional excellence and improve skills; (2) facilitate and enhance student learning and growth; and (3) provide for the continuous improvement of program quality by using the results for individual faculty improvement plans.

PHILOSOPHY --

The evaluation process at Southwest Texas Junior College is built on mutual trust and open communication to maintain the dignity and worth of the individual and the college.

With the cooperation of the faculty, the administration shall be responsible for maintaining procedures and criteria for the evaluation of all teaching staff.

Evaluation is an assessment of the individual's fulfillment of contractual responsibilities and of support for and progress toward the college's goals and objectives.

OBJECTIVES --

  1. To evaluate the effectiveness of the instructor in presenting knowledge, information, and ideas by appropriate means and methods.
  2. To emphasize interaction between instructor and students.
  3. To assist the instructor in the implementation of effective teaching techniques.
  4. To provide the instructor with sources of information and material for self-development.
  5. To provide data that indicates what is expected of the instructor.
  6. To assist the instructor to find and understand his/her strengths and weaknesses in order to improve instructional performances and assist in reaching the overall objective of the instructional program.
  7. To provide students with a means to express views which are relevant to faculty development and administrative decisions affecting personnel.
  8. To increase among students, faculty and administrators the exchange and the interchange of ideas that will lead to general improvement in teaching performance.
  9. To provide a comprehensive record for evaluation of teaching effectiveness; which can be used as one of the criteria when reappointment, tenure or promotion is being considered.
  10. To continue to develop a sense of responsibility and to provide a response to the demand for accountability imposed by contractual agreement and The Faculty Handbook.
  11. To promote institutional effectiveness.

FREQUENCY --

Self-Evaluations, Student Evaluations, and Division Chair Evaluations will be conducted every year for the first three years of an instructor’s employment, again during the sixth and tenth years of service, and then each five years thereafter (fifteenth, twentieth, etc.)  Additional evaluation procedures will occur in necessary.  Associate Vice Presidents will conduct the Division Chair Evaluations at their locations.  Evaluation by the Vice President of Academic Affairs will be conducted on an as-needed basis.

Student evaluations will be summarized for each faculty member using a frequency table for each item and also an additional table displaying a mean score calculation.  The n/a rating will not be calculated in the mean score average.

FACULTY PORTFOLIO --

At the end of each spring semester, each full-time faculty member will submit a Professional Development Planner report. This information will be used to help document improvement in the educational programs of SWTJC and may be used to prepare applications for tenure.

The following categories must be completed by May 31st each year:

  1. Professional Development Plans
        a. Update Division Chair/Director and Dean
  2. Professional Development Activities
        Section I – complete before activity occurs
        Section II – complete after activity has taken place
    Activities include the following:
    1. graduate hours earned.
    2. summaries of seminars, workshops, in-service training programs, and professional meetings attended.
    3. description of consulting activities.
    4. list of committees (State, Regional, or National) that you serve on.
  3. Faculty Profile
  4. Fall Classes
  5. Fall Profile
  6. Fall Load Sheet
  7. Spring Classes
  8. Spring Profile
  9. Spring Load Sheet
  10. Institutional Service Responsibilities including:
        a. description of service on standing or ad hoc committees, as evaluated by the committee chairperson.
  11. Student Service Responsibilities including:
    1. list of student organizations sponsored.
    2. list of extra-curricular activities or service.
  12. Professional Growth including:
    1. list of panels, workshops, and seminars where faculty member was a presenter.
    2. description of papers presented at conferences or published in professional journals.
    3. list of community/civic activities.
    4. Research underway or completed
    5. Grants or awards received during the year
  13. Self-Evaluation Form
  14. Professional Development Form
    1. Based on Self Evaluation
    2. Based on Student Evaluation
    3. Based on Supervisor Evaluation (if evaluated)
       

Faculty Profile Form

Self Evaluation Form

Recommendations Based on Self Evaluation Form

Student Evaluation of Instruction Form

Recommendations Based on Student Evaluation Form

Faculty Evaluation Form

Check Sheet for Class Visitation Form

Recommendations Based on Division Chair's or Vice President's Evaluation Form

Professional Development Form

Faculty Evaluation of Division Chair Form

Dean/Division Chair's Evaluation of Vice President of Academic Affairs Form

Dean's Evaluation of Division Chair Form

Evaluation of Adjunct Faculty by Supervisor Form

Recommendations Based on Supervisor's Evaluation Form

 

 


 

NON-CREDIT AND CONTINUING EDUCATION COURSES

NON-CREDIT AND CONTINUING EDUCATION COURSES--

Courses designated as non-credit or continuing education may be provided by the College in accordance with state statutes and the regulations and standards formulated by the Texas Higher Education Coordinating Board and the Southern Association of Colleges and Schools, Commission on Colleges. The following procedures and guidelines will be adhered to in order to offer a non-credit or continuing education course:

  1. The Dean of Workforce Education shall coordinate all non-credit and continuing education courses offered by the College, including recruitment and selection of instructors.
  2. The intent of the costs levied for the course is for the course to be self-supporting. Therefore, a budget shall be developed and tuition determined to comply with this intent. If substantial costs for a course are defrayed by an outside entity, tuition and fees will be calculated accordingly.

A Continuing Education Unit is defined as ten contact hours of instruction in a non-credit course of study.  Under this system ten contact hours equal one CEU.

The Continuing Education Unit (CEU) will be used as the basic means for recognizing an individual's participation in, and for recording the offering of non-credit classes, courses and programs.

The criteria established by the Southern Association of Colleges and Schools, Commission on Colleges for the awarding of CEU's shall be used to plan all non-credit courses.

The registrar or the office of the Dean of Workforce Education, ass appropriate, shall keep a transcript for each individual completing a non-credit course of study.  This record will contain the following:

  1. Course Title
  2. Beginning Date
  3. Ending Date
  4. Number of Contact Hours
  5. Number of CEU's Awarded
CRITERIA FOR THE AWARDING OF THE CEU AND THE ESTABLISHMENT OF A NON-CREDIT COURSE--
  1. The non-credit activity is planned in response to an assessment of educational need for a specific target population.
  2. There is a statement of objectives and rationale.
  3. Content is selected and organized in a sequential manner.
  4. There is evidence of pre-planning which should include opportunity for input by a representative of the target group to be served, the faculty area having content expertise, and continuing education personnel (personnel responsible for non-credit programs).
  5. The activity is of an instructional nature and is sponsored or approved by an academic or administrative unit of the institution best qualified to affect the quality of the program content and to approve the resource personnel utilized.
  6. There is provision for registration for individual participants and provision of data for individual reporting.
  7. Appropriate evaluation procedures are utilized and criteria are established for awarding CEU's to individual students prior to the beginning of the activity. This may include the evaluation of student performance, institutional procedures, and course effectiveness.
     

 


 

PROFESSIONAL AND ACADEMIC CONDUCT

PROFESSIONAL AND PERSONAL ETHICS --

All persons employed by the Board of Trustees of Southwest Texas Junior College assume the obligation to conduct themselves in accordance with the ideals of the higher education profession.  Their personal life should reflect integrity and dignity of conduct.   Habits of dress, drinking or other activities that may dissipate the morals of the individuals or their students will be considered a breach of professional ethics by the Board of Trustees and will be grounds for terminating employment.

ACADEMIC PREPARATION

Faculty members are expected to maintain themselves as competent scholars in their chosen academic fields, constantly growing in the knowledge of the subject and in the ability to present it effectively.

Faculty members should familiarize themselves with current degree plans in their major field to help students select their college program wisely.

FACULTY - DIVISION CHAIR

It is important for faculty members to realize they are first responsible to the division chair of their academic division.   Any question regarding college policy or any academic problem should be referred first to the division chair.  This is a matter of courtesy and of policy.

FACULTY ADVICE AND COUNSEL

Faculty are encouraged to:

  1. Give advice and counsel to administrative officers regarding matters of academic policy.
  2. Assist in the improvement of instructional resources, by recommending needed additions to the library, and to classroom and laboratory equipment.
  3. Assist in studies to improve college policies and procedures.
  4. Assist student groups in the management of extra-curricular activities.

 

 



PERSONAL AND ACADEMIC CONDUCT

SOCIAL MEDIA POLICY

PURPOSE

These policies are for the purpose of providing information about the general guidelines and framework for the creation, use, and maintenance of social media by students and employees of Southwest Texas Junior College. The stated policies are intended to maximize opportunities for educational growth, encourage the development and improvement of education programs and improve the effectiveness of instruction at all levels, in accordance with the Policy Handbook.

ARTICLE I: DEFINITIONS

  1. “Social Media” is a category of websites and online media, in which users communicate, participate, share, network, and interact online. Social media websites include, but are not limited to, Facebook, Instagram, MySpace, LinkedIn, Friendster, Plaxo, Twitter, Blogs, YouTube, Bebo, and Flickr. For convenience, the term “social media” is used throughout this Policy and is intended to be construed broadly to comport to the principles set forth herein.
  2. “Employee” for the purposes of this Policy only, refers to every individual employed by the College, whether faculty or staff, salaried or hourly, or full-time or part-time.
  3. “College time” includes all time during which an employee of the College is being compensated for his or her work. For hourly employees, “College time” includes all hours during which the employee is on the clock or clocked in. For salaried employees, “College time” includes the time in which the employee is expected to perform duties pursuant to his or her employment with the College.
  4. “Constituents” include actual and potential online social media users and participants, including but not limited to current and prospective students, alumni, employees, donors, and members of the community.
  5. “Professional Use” refers to the use of social media in connection with employment by the College or as an official representative of the College.
  6. “Personal Use” refers to the use of social media for purposes other than those in the capacity as an employee or representative of the College.
  7. “Users” are individuals who access social media, email accounts, and other technology resources through an account or electronic device provided by, maintained by, or authorized by the college.

ARTICLE II: GENERAL CONSIDERATIONS FOR SOCIAL MEDIA USE

The College recognizes that online social media can be used to connect with constituents in many positive ways. However, the nature of online social media warrants certain caution. When using online social media, whether personally or professionally, employees of the College should be aware of the following:

  1. Social media users are posting content onto the World Wide Web, and users cannot ensure who does and does not have access to the content.
  2. Information posted on social media sites may continue to stay online even after it has been removed from the original social media site.
  3. Anything posted online is available to anyone in the world the moment it is placed online, even if access to the social media site is limited.
  4. By agreeing to a social media website’s terms of service, the user may be granting permission for the online social media site to republish content, or share information with advertisers, third parties, and law enforcement, among others.

ARTICLE III: EMPLOYEE EXPECTATIONS FOR SOCIAL MEDIA USE

The College recognizes that the use of social media has far reaching implications and may create risks for users of social media as well as the College. In consideration of these risks, the College expects its employees to adhere to the following policies regarding social media:

  1. Users shall exercise discretion when posting onto social media sites that could reflect negatively on users or the College.
  2. Users shall be discreet, respectful, and as accurate as possible in posting content onto social media sites.
  3. Users shall be aware of their association with the College. If the user identifies himself or herself as an employee or student of the College on the social media site, any content posted by that user shall be consistent with the provisions of this Policy and all other policies and procedures of the College, including the Student Handbook and/or the SWTJC Employee Handbook of Policies and Procedures.
  4. Users shall not post any content onto a social media site, which discloses confidential or proprietary information of the College.
  5. Users shall not post content on social media sites, which violates any laws of the United States or the State of Texas, including but not limited to HIPAA, and FERPA.
  6. Users shall take ownership of content posted to a social media site, and should refrain from making anonymous posts.
  7. Users who choose to use social media should do so in compliance with applicable College policies and procedures, including the Student Handbook and/or the SWTJC Employee Handbook of Policies and Procedures.

ARTICLE IV: EMPLOYEE EXPECTATIONS FOR PROFESSIONAL USE OF SOCIAL MEDIA

The College acknowledges social media may be used by employees to enhance instruction; inform constituents about College activities and developments; build online communities for educational purposes; and share other relevant information between constituents.

  1. An employee shall notify his or her Division Dean or Director in advance, of the intention to use a social media website on which the employee will represent the College in an official capacity. The Division Dean or Director must approve, in advance, such a request from an employee.
  2. Employees maintaining a social media site for professional use are responsible for all content posted by the employee.
  3. Employees maintaining a social media site for professional use shall check the pages regularly to ensure the content is in compliance with the provisions of this Policy. It is recommended that social media sites for professional use be checked three (3) times each day.
  4. Employees maintaining a social media site for professional use are responsible for removing prohibited content from the site within a reasonable time after it is first posted. The following non-exhaustive list includes content which is prohibited from social media sites for professional use:
    1. Threats
    2. Gambling
    3. Obscene language and/or imagery
    4. Language or imagery depicting underage drinking, illegal drug use, or other inappropriate behavior
    5. Harassment
    6. Commercial use for personal financial profit
    7. Personal social relationships unrelated to College matters
    8. Content in violation of federal or state law
  5. Employees using social media sites for professional use shall include the following disclaimer:
    “Southwest Texas Junior College accepts no responsibility or liability for any data, text, software, music, sound, photographs, images, video, messages, or other content generated by users and publicly posted on this site.”
  6. Each social media site maintained for professional use shall place the following statement in a conspicuous manner on the main page:
    “To report any concern about the content on this site please contact the Division Dean or the College President.”
  7. Upon termination of the employment relationship with the College, employees maintaining a social media site for professional use shall transfer maintenance of the site to the department.

ARTICLE V: POLICIES GUIDING PERSONAL USE OF SOCIAL MEDIA

The lines between public and private, personal and professional are blurred with the use of online social media. By virtue of identifying oneself as an employee of the College, employees may act as a representative of the College. If an employee of the College chooses to create or participate in social media, the College expects each person to conduct him or herself with professionalism, courtesy and integrity. Nothing in this Policy is intended to discourage or prohibit an employee’s use of social media sites. However, all uses should be consistent with guidelines and conform to the provisions set forth herein.

  1. The College recommends employees using online social media for personal use include on the site the following disclaimer:
    1. “The views expressed on this site are mine alone and do not necessarily reflect the views of my employer.”
  1. Accessing social media during working hours shall be limited as follows:
    1. Hourly Employees are prohibited from accessing and utilizing social media sites for personal use during College time. This includes accessing these sites with any technology, including but not limited to college computers, PDAs, cell phones, Blackberries, and/or iPhones.
    2. Salaried Employees shall not access social media sites for personal use during College time if such access interferes with the employees’ performance and/or completion of his or her job duties as an employee of the College. This includes accessing these sites with any technology, including, but not limited to college computers, PDAs, cell phones, Blackberries, and/or iPhones.
  1. Employees are responsible for all content posted to the social media site by the employee. The College will not indemnify an employee for any loss or liability arising out of content posted on a social media site by the employee.
  2. Employees are responsible for reading and complying with the terms of service for any social media site.
  3. Employees are prohibited from posting any content, which plagiarizes work of the College or College employees. Employees are required to comply with copyright laws in posting content on social media sites.

ARTICLE VI: ADDITIONAL CONSIDERATIONS

  1. This Policy is intended to govern employee use of social media in accordance with all other policies and contracts between the College and its employees. To the extent this policy conflicts with the Master Contract, the provisions of the Master Contract control.
  2. Failure to comply with the guidelines set forth herein may result in disciplinary action up to and including termination. Procedure for discipline under this Policy will be in accordance with applicable provisions of the Policy Handbook and Master Contract.
  3. Should any part of this Policy be rendered or declared invalid by a court of competent jurisdiction, such invalidation of such part or portion of this Policy should not invalidate the remaining portions thereof, and they shall remain in full force and effect.
  4. Employees may be subject to discipline for personal use of a social media site, which violates the policies, and procedures of the College, including the Student Employment Handbook and/or the SWTJC Employee Handbook of Policies and Procedures. Employees should recognize that such discipline might be the result of personal use of social media whether or not the employee identifies himself or herself as an employee of the College.

Recourse for misuse and/or non-compliance

The guidelines in this document include steps to be taken to determine if users have misused SWTJC computing resources. The protection of the rights of individuals accused of violating this policy statement applies.

Individuals who misuse SWTJC computing resources, or do not comply with the written policy of SWTJC are subject to one or more of the following:

  1. Temporary revocation of SWTJC computing resource access
  2. Permanent revocation of SWTJC computing resource access
  3. Disciplinary action taken by the appropriate administrative authorities up to and including expulsion of students or termination of employment for faculty and staff
  4. Subpoena of hardware, software, and data files
  5. Prosecution under applicable federal, state, or local laws and/or ordinances
  6. Possible legal sanctions, including fines and imprisonment

Report violations or request for additional information

Violations, complaints, questions, or requests for additional information should be directed to the Information Services Department.



 


 

ASSISTING FACULTY WHOSE PRIMARY LANGUAGE IS NOT ENGLISH

PROCEDURES --

Southwest Texas Junior College affirms that all courses (with the exception of foreign languages) will be clearly taught in the English language.  The procedures for assuring that this policy is carried out are as follows:

  1. The Vice President of Academic Affairs will assure the President of the College that each potential member of the teaching staff interviewed will make an oral presentation before a search committee as part of the interview process.  This will allow opportunity for an assessment of the applicant's abilities in spoken English.  Those determined to have a serious problem in being able to clearly teach in the English language will not be employed.

  2. If it is determined that a person employed to teach has a surmountable problem communicating appropriately in the classroom, the Dean will suggest to him/her some improvement measures.  The first consists of a diagnostic test given individual to the person.

    If the results of the screening test confirm problems, then individuals needing to develop  greater  English  language  proficiency  will  be  required  to  participate  in English language instruction.  Instruction may occur in any or a combination of the following formats:

    Computer Assisted Instruction - SWTJC has an interactive computer laboratory capable of providing instruction in English as a Second Language and Fundamentals of English for individuals performing from sixth grade through adult levels.

    Individual Tutoring - SWTJC employs professional English as a Second Language instructors who are available to work individually with faculty needing language skills development.  Instructors are available in a laboratory setting during day and evening hours to accommodate the schedules of those needing instruction.

  3. The attendance and participation of faculty participating in assistance activities will be monitored and reported to the Vice President of Academic Affairs.  Evaluation of progress will be conducted through post-testing and conferences.
     

 


 

POLICY FOR CAMPUS KEYS

To provide security for Campus facilities and to provide for the administration and control of keys, the following guidelines for key use and key issuance have been formulated.   The policy does not include dormitories.

GUIDELINES --

The Vice President of Academic Affairs will be responsible for the issuance and retrieval of all keys.  The Vice President’s Administrative Assistant will maintain the central key-control file and records and will reproduce all keys needed.  Those personnel to whom keys are issued must:

  1. Sign a key-issuance record.
  2. Maintain security of any key issued.
  3. Report loss or theft of keys to the Vice President of Academic Affairs
  4. Return all keys to the Vice President of Academic Affairs on demand or upon termination of employment with the College.
  5. Not loan or give keys to anyone.
  6. Not duplicate campus keys.
  7. Close and lock doors to their office and building.

Failure to comply with #5 and #6 will result in adverse consequences as follows:

  1. Unauthorized duplication of keys will result in a letter of reprimand placed in the employee's personnel file;
  2. Lost or stolen keys will be replaced by the college once at no charge; subsequent lost or stolen keys will be replaced at a minimum charge to the SWTJC employee of $5 per key.

Loss or theft of keys should be reported immediately to the Vice President of Academic Affairs.  The VP shall make note of the key’s loss, the key-holder’s name, number of key and date.  The VP will communicate the loss of keys to Campus Police.


KEYS ISSUED TO PERSONNEL
--

All full-time instructors will be issued an entry key (outside door) to the building(s) in which they teach and in which their offices located.  They will also be issued a day key (office or classroom). Instructors responsible for equipment in labs or classrooms will be issued a secure key (equipment locks).  Part-time faculty will not be issued keys.  Maintenance personnel will be issued only entry keys to those buildings assigned to them.

REKEYING AND LOCK CHANGES --

All requests for re-keying and lock changes must be submitted on a work order to the Vice President of Academic Affairs with prior approval of the Division Chair.

SPECIAL SECURITY KEYS --

Special security locks and keys for areas of special consideration may be permitted with prior approval of the Vice President of Academic Affairs.

 

 


 

CAMPUS POLICE PROCEDURES

CALLING CAMPUS POLICE OFFICERS --

In order to provide a quick and appropriate response to any situation on the Uvalde campus that may require a campus police officer's assistance, the following procedures should be followed:

  1. Call 830-279-1861, which is the cell phone number for on-duty Campus Police.  The caller may also dial 911 and ask the Operator to notify the on-duty SWTJC officer to respond.  The caller should also use 911 to request assistance of Fire Department staff or EMS.
  2. Faculty and staff located at facilities other than Uvalde should call 911 and request responses either from local City Police or the Sheriff’s office, and/or local Fire Departments and EMS.

     

 


 

STAFF DEVELOPMENT AND PROFESSIONAL GROWTH

On-going professional development of the faculty and staff of Southwest Texas Junior College is essential to the vitality of the institution and its instructional and service programs. Therefore, to encourage professional development, the College provides:

GENERAL BUDGET ALLOCATIONS--

When the Budget permits, each full-time faculty member shall be allowed $400 per year in the Professional Development budget for faculty development. This amount is non-cumulative and may be used for attending graduate classes, professional conventions, or other activities contributing to the professional development of the individual.  These activities shall be directly related to the instructor’s teaching or other job assignment and shall be approved in advance by the appropriate Division Chair, Dean, and the Vice President of Academic Affairs.  Budget constraints can affect the availability of this Professional Development money. 

After attending the professional activity, the faculty member will submit a reimbursement voucher with receipts and mileage through normal channels for reimbursement up to $400.  The Travel Reimbursement Form is located via the Business Office Web Page. 

Reimbursement Form


SPECIAL PURPOSE GRANT
--

The total sum of $8000 shall be budgeted yearly to support a program of Special Purpose Faculty Development grants.  Grants totaling $8000 will be awarded in the fall and spring semester ($8000 total for the year).  This grant program shall be administered by a special committee known as the Faculty Development Grants Committee, which shall consist of the President of the Faculty Association, one Division Chair, elected by the committee, the Professional Development Director and one person appointed by the College President.  The Committee shall review applications for grant awards and submit its recommendations to the Vice President of Academic Affairs for approval. 

The purpose of the special development grant is academic enhancement. It is not the intention of the grant for funds to be used for expenses incurred for political or personal purposes.

A. Criteria for Grant Awards

1. To complete the required six hours of post graduate study for salary increment and tenure purposes.

2. To complete graduate hour requirements for a second teaching field. 

3. For academic development beyond mandatory requirements which shall be directly related to the instructor’s teaching or other job assignment.

4. To participate as an officer or on the program of a state or national professional organization having recognized standing in the instructor’s area of disciplinary specialization and directly related to his/her teaching or other job assignment.

5. Other professional development activity as approved by the review committee which shall be directly related to the instructor’s teaching or other job assignment. 

B. Additional Criteria:

1. The instructor must have attended at least three (3) presentations (a. these could be local, b. at conferences, or c. through webinars)within the prior two years in his/her area of disciplinary specialization or interest or an area that will improve teaching effectiveness.   In addition, the individual must be a full-time faculty member at SWTJC and have completed at least two years as a full-time faculty member at SWTJC.  The applicant’s PD record will reflect his or her participation which will be validated by the Director of Professional Development.  This will include providing trainings and presentations to faculty on the material learned in the workshop, conference, or course.

2. The instructor must have used the annual Faculty Development provision ($400) within the previous year to attend a professional development activity or conference, or to take a graduate course at an accredited college or university.

3. Final amounts per applicant will depend upon the number of recommended applicants, criteria being met, and the amount of remaining funds. 

C.  Additional Procedures and Information:

1.  Final amounts per applicants will depend upon the number of recommended applicants and the amount of available funds.

2.  Receipts for all expenses claimed should be submitted to the Director of Professional Development. The Director of Professional Development will forward the receipts with a letter of approval to the Vice-President of Academic Affairs for final disposition.

3.  The Faculty Development Grant review committee shall develop applications and review procedures including forms and deadlines.

4.  Grants may be made in any amount not to exceed $600 for any single grant. A special purpose grant may be combined with a general budget faculty development allocation.

5.  The Staff Development and Professional Growth grants shall be awarded by the above committee with the concurrence of the Vice-President of Academic Affairs upon the application of a faculty member on a first-come first-served basis.  $4,000 will be awarded in the fall semester and $4,000 will be awarded in the spring semester.

6.  A 50% advance on the approved amount may be drawn prior to the activity and 50% reimbursement will be given with receipts for conferences and workshops.   Academic coursework will be reimbursed at 100% of the approved amount at the submission of a receipt and official transcript showing successful completion of the course.

7.  A faculty member can only receive one grant per academic year unless there are leftover funds and no other applicants at the end of the semester. 

Educational Leave Policy and Request for Educational Leave Form

Community Service Leave Policy and Request Form



 


 

PROFESSIONAL MEMBERSHIPS --

The College will provide funds for the expenses of a faculty member's or administrator's membership in a professional or disciplinary organization. These expenses shall be reviewed and approved on an individual basis when in the judgment of the appropriate Dean the individual membership in such group serves a legitimate educational and institutional purpose.

Such memberships shall not include organizations that have as their main purpose the advancement of the individual professional interests of administrators or faculty members.
 

 


 

OUTSTANDING FACULTY AWARD

CRITERIA FOR OUTSTANDING FACULTY MEMBER AWARD --

The Faculty Committee on College Policy has developed the following criteria for the award:

  1. Effectiveness of Instruction
    1. Well prepared and well informed in subject
    2. Clear and well organized in presentation
    3. Grades fairly
    4. Creates a comfortable climate for discussion and learning
    5. Inspires students
  2. Enthusiasm for Position
    1. Considers teaching his/her main occupation - not a sideline
    2. Shows interest in curriculum and development of new ideas
    3. Performs in an enthusiastic manner
  3. Participation in Student Counseling and Advising
    1. Is accessible to students
    2. Shows an interest in students and their problems
    3. Has a knowledge of basic counseling techniques
  4. Cooperation
    1. Cooperates with students, administration, and colleagues
    2. Has a friendly, business-like way in dealing with people
  5. Reliability
    1. Punctual in attending meetings, turning in reports, returning students' work
    2. Reliable in dealing with students and co-workers
    3. Attends class regularly and promptly
    4. Values college property
  6. Professional Ethics
    1. Observes good ethics in dealing with people
    2. Personal life reflects integrity and dignity of conduct
  7. Professional Growth
    1. Progress in own field of study
    2. Reads widely in field -- keeps up
  8. Out of Class Activities
    1. Interested in overall development of college
    2. Active sponsor of student clubs or organizations
    3. Makes contribution to college community
  9. Community and District Activities
    1. Works in the best interest of the College
    2. Has community respect

SELECTION --

A committee consisting of the Vice President of Academic Affairs and at least two former faculty recipients of the award will select the faculty member to receive the award.  Final approval is given by the President of the College.

 

 


 

LIBRARY POLICIES 
Library Policies can be found by clicking here or on the college website: www.swtjc.edu >Library >Library Info >Library Information & Policies.

 

 




BUSINESS OFFICE POLICIES
 

All Business Office Policies and procedures are available via the following links:

Business Office Policies:

http://swtjc.edu/tinybrowser/files/business_office/business_office_policies.pdf

 

Purchasing Card Policies and Procedures:

http://www.swtjc.edu/tinybrowser/files/business_office/swtjc_p-card_policy_final_including_travel_info.pdf


 

 

 


Faculty Committees

ADA Accommodations Committee
President's Cabinet
Academic Appeals Committee
Bookstore Committee
Curriculum Committee
Distance Education Committee
Faculty Development Grants Committee
Program Review Committee
Library Committee
Long Range Physical Plant Committee
Online Committee
Services and Operations Committee
Scholarships and Awards Committee
Student Discipline Committee
Technology Committee


 

ADA ACCOMMODATIONS COMMITTEE

Members

Director of Academic Advising/Counseling, Chair
Five Faculty Representatives

Duties and Responsibilities

1. Evaluates student requests and accompanying diagnostic support for Reasonable Accommodations intended to aid students in their academic endeavors at SWTJC.

2. Based on available diagnostic and legal support and on current best practices, establishes individual Reasonable Accommodations for students and communicates the need for those accommodations to faculty

3. Monitors implementation and effectiveness of required accommodations. Works with Division Chairs to ensure required accommodations are implemented by faculty and staff.

4. Develops and maintains minutes of meetings; places all relevant materials in confidential student files housed in Chair’s office.

  


 

PRESIDENT'S CABINET

Members

President
Vice President of Student Services
Vice President of Academic Affairs
Vice President of Finance
Vice President of Administrative Services
Associate Vice President of Institutional Advancement
Associate Vice President, Eagle Pass
Associate Vice President, Del Rio
Dean of Applied Sciences
Dean of Liberal Arts
Dean of Workforce Education

Duties and Responsibilities

1. To give or deny final approval on policy and procedure recommendations made by the Curriculum Committee, Services Operations Committee, Faculty Association, and other relevant campus groups.

2. To coordinate strategic planning for the institution.

3. To improve communication among administrators of the college. 

4. To coordinate and develop the annual College budget.

5. To provide a forum for discussion of current issues and problems.

6. To provide for the coordination of duties among administrative officers.

7. To provide and coordinate leadership for the betterment of the college.

 


 

ACADEMIC APPEALS COMMITTEE

Members

Six Faculty Members
One student representative

Duties and Responsibilities

This committee meets when petitioned by students placed on academic suspension whose appeal for admission has been denied by the Vice President of Academic Affairs.  A review of the individual case shall be studied and admittance granted or denied.  Appeals may further be made to the President of the College.

 


 

BOOKSTORE COMMITTEE

Members

Christine Foley, Chair
Bonnie Clinebell, Uvalde Faculty Representative
Luis Fernandez, Registrar
Johnny Guzman, Dean of Applied Sciences
Bonny Herndon, Uvalde Faculty Representative
Subburaj Kannan, Eagle Pass Representative
Jack Lampe, Uvalde Faculty Representative
Michelle Torres, Outreach Director
Sonia Ramon, Bookstore manager
Mark Ruiz, Regional Manager
Anne Tarski, Vice President Finance
Tracy Turpin, Director of Operations
Mark Underwood, Vice President of Academic Affairs

Duties and Responsibilities

1. To assist bookstore manager in ordering and providing instructional materials and supplies and advise of needed changes to policies or procedures.

2. To recommend items that may be added to the bookstore for student and faculty use.

3. Develops agenda and maintains minutes of meetings.   

 


 

CURRICULUM COMMITTEE

Members

Vice President of Academic Affairs –Chair
Dean of Applied Sciences
Dean of Liberal Arts
Dean of Workforce Education
Each Division Chair
Associate Vice Presidents
Registrar
Advising/Counseling Representative
Financial Aid Representative
Four Faculty Members – Including one each from the Eagle Pass and Del Rio Campuses
Director of Student Engagement and Success
Professional Development Officer
Library Representative
One Faculty Association Representative
One Student Representative

Duties and Responsibilities

A recommending body to the President’s Cabinet, the Curriculum Committee collects and analyzes educational program data and thereby: 

  1. Recommends  and initially approves changes to SWTJC curricula and to educational policy and procedures;
  2. Recommends and initially approves changes to relevant portions of the College Catalog and the Faculty Handbook;
  3. Serves as a forum for the presentation and exchange of general information regarding all educational functions of the college;
  4. Ensures  that  college  curricula comply with rules  and regulations of the SACSCOC, THECB, the Texas Board of Nursing, and all other relevant agencies;
  5. Ensures that the curricula directly relate to the statement of purpose and strategic goals of the institution.

The Curriculum Committee also performs systematic reviews of college wide curricula at least every three years and on an as-needed basis when changes are requested.

 


 

DISTANCE EDUCATION COMMITTEE

Members

Eight full-time faculty members
Two part-time faculty members
One library representative
One student representative 

Current Members:

April Ruhmann - Chair
Bonny Herndon
Carlos Diaz
Karen Baen
Lynn Masterson
Reagan King
Angie Gaucin
Lorie Compton
Luis Perez

Committee Information Technology Liaison

The MIS Director will appoint an information technology liaison for the committee.

Duties and Responsibilities

  1. Set standards for the delivery of distance learning (video conferencing) courses and periodically review such courses to assure compliance with SACSCOC and THECB requirements.
  2. Review curricular and instructional issues related to the quality of distance learning and make recommendations as appropriate to the Curriculum Committee.

     


 

FACULTY DEVELOPMENT GRANTS COMMITTEE

Members

Faculty Association President, Chair
One Division Chair Representative
Faculty Representative appointed by the President

Duties and Responsibilities

This committee administers the Faculty Development Grants Program.   Consistent with Board policy establishing the program, it develops procedures for receiving applications for faculty  development  grants,  receives  and  evaluates  grant  applications,  and  makes  grant awards with the concurrence of the College President.

Develops agenda and maintains minutes of meeting.  Forward these documents to the office of Institutional Effectiveness.



 

PROGRAM REVIEW COMMITTEE

Members

Nine faculty members serving three year staggered terms such that three members are replaced every year.

Committee Selection Criteria

After the initial start-up period, three new committee members will be selected from all full-time faculty.  When possible, selection should take into account all campus sites. No re-appointments to the committee are to be made until all full-time faculty have served.  The three new committee members will begin their three-year term at the beginning of the fall semester.

Committee Leadership

After initial start-up, the chair will be a third-year committee member who is appointed by

the Vice President of Academic Affairs to serve as Assistant Chair during his/her second year of service.  In the event that the Assistant Chair is not able to serve as chair during the third year, the Vice President of Academic Affairs will appoint a Chair from the remaining committee members.

Committee Administrative Liaison

The Director of Institutional Research will serve as administrative liaison for the committee.

Duties and Responsibilities

1. Set standards for the review of instructional programs and periodically review these standards to assure compliance with SACSCOC and THECB requirements.

2. Conduct periodic reviews of instructional programs as required by the College’s Institutional Effectiveness plan and submit recommendations for improvement to the Curriculum Committee.

3. Review curricular and instructional issues of a general nature related to the quality of instructional programs and make recommendations as appropriate to the Curriculum Committee.

 


 

LIBRARY COMMITTEE

Members

Director of Library Services, Chair
Seven Faculty Representatives

Duties and Responsibilities

1. To assist Librarians in making recommendations for policy changes for the library. 

2. To review and re-evaluate student use of the library.

3. To advise the Librarians of any special needs the committee may find regarding faculty and student usage.

4. To develop agenda and maintain minutes of meeting.  Forward these documents to the office of Institutional Effectiveness.

5. To evaluate annually cooperative agreements for library services.

  


 

LONG RANGE PHYSICAL PLANT COMMITTEE

Members

Vice President of Administrative Services
Director of Maintenance,
Director of Accounting
Four Faculty Representatives
Two Administrative Staff Representatives

Duties and Responsibilities

1. Evaluates progress on institutional goals pertaining to physical plant.

2. Recommends additions and revisions to the Strategic Plan.

3. Develops agenda and maintains minutes of meeting.  Forward these documents to the office of Institutional Effectiveness.

 


 

ONLINE COMMITTEE

Members

A minimum of eight faculty members and no more than twelve
One library representative
One student representative

Committee Information Technology Liaison

The MIS Director will appoint an information technology liaison for the committee.

Duties and Responsibilities

1. Set standards for the delivery of online (Internet-based) courses and periodically review such courses to assure compliance with SACSCOC and THECB requirements.

2. Review curricular and instructional issues related to the quality of online learning and make recommendations as appropriate to the Curriculum Committee.

 


 

SERVICES AND OPERATIONS COMMITTEE

Members

Permanent Members Representing:
     Counseling
     Financial Aid
     Student Activities
     Registrar
     Business Office
     Facilities and Maintenance
Four Members Representing Services units as listed by the Office of Institutional Planning and Research (Two     each serving a two-year staggered term)
Two Faculty Members (Each serving a two-year staggered term)
One Student Representative (One-year term)

Duties and Responsibilities

1. Performs a systematic review of all college services.
2. Identifies campus factors that affect quality and delivery of college services and makes recommendations to the Cabinet.
3. Improves  knowledge  of  and  communication  between  college  service  personnel  and faculty.
4. Develops agenda and maintains minutes of meeting and forwards these documents to the Office of Institutional Planning and Research.

 

 


 

SCHOLARSHIPS AND AWARDS COMMITTEE

Members

One Counselor, Chair
Director of Financial Aid
Five Faculty Members

Duties and Responsibilities

The Scholarship Committee has as its primary responsibilities the receiving of scholarship applications, the reviewing and evaluation of those applications, and the recommending of recipients for scholarships to the President of Southwest Texas Junior College.

 


  

STUDENT DISCIPLINE COMMITTEE

Members

Six Faculty Members
Three student representatives

Duties and Responsibilities

This ad hoc committee. is convened by the Vice President of Student Services or the college President when required by Student Disciplinary procedures. The membership self-selects a Chair when convened.

 


 

 TECHNOLOGY COMMITTEE

Purpose:

The purpose of the SWTJC Technology Committee is to identify, prioritize, and advocate for information technology needs and services. The Committee considers and recommends information technology-related policies and procedures for final approval by the President's Cabinet. In addition, it takes a proactive role in promoting the integration of information technology into the academic and administrative life of the college. The committee's efforts will also ensure that the college's mission and goals are served in short- and long-term information technology planning.


Members

Registrar
Webmaster
IT Department Representative
Student Services Representative
Counseling/Advising Representative
Business Office Representative
Financial Aid Representative
Library Representative
Public Information/Media Representative
Distance Education Committee Representative
Faculty Association Representative

Duties and Responsibilities

  1. Review and make recommendations to ensure technology initiatives fit the college's information technology and strategic goals.
  2. Periodically review/update of college technology plans
  3. Review and make recommendations regarding annual technology fee allocations
  4. Act as an authoritative body for information technology policies and their compliance
  5. Identify, review and draft recommended policy areas related to information technology
  6. Promote the integration of information technology into the college's normal business practices and operating procedures
  7. Recommend new projects to improve the use of information technology
  8. Provide oversight of the college website

Additional Criteria

  1. College locations other than Uvalde will be adequately represented in the membership
  2. Sub-committees will be formed to deal with major areas of concern including but not limited to the College Website and Distance Education.