FAQ's - Registrar & Admissions


How do I get my official transcript from Southwest Texas Junior College?

Go to the homepage of the SWTJC website. Scroll down to the Quicklinks menu located on the right side of the homepage and select the “Transcripts” icon. Complete your request by typing your name and clicking on “Submit”.


Does Southwest Texas Junior College charge to request an official transcript?

There is no charge for official transcripts.


How do I obtain my User ID for WebAdvisor or Portal?

Go to the homepage of the SWTJC website. Click on the “WebAdvisor” icon under the Portals menu. Select the “Students” tab, under User Account click on “What’s my User ID”. You may also email the IT Helpdesk for assistance: helpdesk@swtjc.edu


Do I have to get the Bacterial Meningitis vaccination?

Yes. Beginning January 2012, all first time students and students that have not attended any Texas college or university during the 2011 fall semester that are under the age of 30 will be required to have the bacterial meningitis vaccination at least 10 days prior to the first day of the semester. Students will not be able to attend class until proof of vaccination is on file in the Admissions office. For more information please visit the Bacterial Meningitis webpage.


Can I register for classes by telephone?

Students must use the Express Registration via the WebAdvisor to register for classes. The Counseling Center is available to students who need advising for selection of courses.


Why does the registration system say I have a restriction on my record?

A restriction will restrict registration and sometimes your ability to obtain an official SWTJC transcript. You may review each hold on your records and learn more about how to have it resolved by logging into your SWTJC WebAdvisor account. 


Why am I unable to drop or withdraw from my class in Online Services?

After the schedule change (add/drop) period ends for the session, students can no longer use the telephone or online services to withdraw from a course (see “Calendar” on SWTJC homepage for semester dates). Students must visit the Admissions office to complete a withdrawal form in person. 


What other tests are approved by the state for TSI purposes?

Other tests approved by the state of Texas for TSI purposes are the COMPASS, the ASSET, and the Accuplacer. SWTJC offers Accuplacer and Quick THEA exams at the campus testing center


How do I transfer my courses from my previous college(s) to SWTJC?

You must request to have an official transcript sent to SWTJC from your previous college(s) in order to have your coursework transferred. Official transcripts will be evaluated in the order that they are received. Delays for evaluation may occur during peak registration times. Students must complete at least one course at SWTJC before transferred courses are recorded on an SWTJC transcript.


Can I fax my transcript to SWTJC?

The Office of Admissions will only accept official transcripts. Faxed transcripts are considered unofficial.

Please have an official transcript sent directly from your school(s) to the SWTJC Office of Admissions. The mailing address is 2401 Garner Field Rd, Uvalde, TX 78801. 


How do I prove in-state residency?

To establish your Texas residency you may provide a copy of your TX Driver’s license along with a copy of a utility bill, mortgage, rental records in your name that are dated 1 year prior to you attending SWTJC.


If I am temporarily absent from Texas, will I lose my status as a Texas resident?

The temporary absence of a person or a dependent's parent from the state for the purpose of service in the U.S. Armed Forces, Public Health Service, Department of Defense, U.S. Department of State, as a result of an employment assignment, or for educational purposes, shall not affect a person's ability to continue to claim that he or she is a domiciliary of this state. The person or the dependent's parent shall provide documentation of the reason for the temporary absence. We will need a letter stating reason for absence and that the person or dependent's residency is still considered to be Texas. 


Where can I find information on tuition and housing?

Information can be found on the Finances page. 


Why am I being charged more for a class than I was the last time I registered?

Students are charged a higher tuition rate for courses that are repeated three times or more.

The “Rule of Three” course tuition rate applies to majority of credit and Continuing Education courses, counting each time a student has taken a course.


Does Southwest Texas Junior College have a bookstore on campus?

Yes, and it’s also available online: Bookstore


What is the census date?

The census date is the date in which all student enrollments in classes must be reported to the state of Texas. If you need to know a census date for a specific session, please see the “Calendar” on the SWTJC homepage.


How do I request enrollment verification or complete my student loan deferment with Southwest Texas

Students who need to verify their enrollment with SWTJC (example: for parent’s insurance purposes) or to complete a deferment request for a student loan need to wait for the official “census” date deadline. The “census” date, also known as the 12th day of class is when all class rolls are officially reported to the state of Texas on behalf of SWTJC.

Please see the “Calendar” on the SWTJC homepage to find the census date for each respective semester. You may send your enrollment verification (make sure to include all relevant information) or deferment request to Norma Anderson at the Office of Admissions at nlanderson@swtjc.edu


Where can I get a student catalog for Southwest Texas Junior College?

You may download a copy of the catalog.


What if I disagree with the grade that I receive in a course?

SWTJC has established a time limitation for a student to appeal for a grade change. An incorrectly assigned grade may be appealed by a student up to the end of one academic year following the incorrect grade. 


Where can I get a student handbook for Southwest Texas Junior College?

This handbook is your guide to Southwest Texas Junior College. It identifies the people, place, policies, and programs, which you will come in contact with while you are here. We hope that you will become acquainted with its contents and refer to it often during your stay here. By doing so, you will have taken a first step toward assuring a successful experience at SWTJC.

To download a copy please visit: http://www.swtjc.edu/pages//about-swtjc/handbooks/student-handbook