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General Property Deposit

 A General property deposit of $10 is required of every student enrolled.  This deposit will be refunded in full to students at the end of their enrollment at SWTJC, when they present a clearance slip to the Business Office, indicating that they are clear in all departments.  A general property deposit, which remains without call for refund for a period of four years from the date of last attendance at the college, shall be forfeited.  The deposit shall become a part of the Pioneer Scholarship Fund.

Dormitory Deposit

 A $ 150 deposit,  includes a room key and mail key required of all students residing in the college’s dormitories.  An application for admission to the college must be submitted before a dorm deposit will be accepted.  This deposit or unused portion of the deposit is refundable when students terminate their education at SWTJC.  A written request for a refund must be made within two years of the last date of attendance. 

Dorm Meal Refund

 A dorm refund for meals will only be processed with a doctor’s excuse.  The excuse must be submitted each semester by the 12th class day stating that the student has a restricted diet and is unable to eat the meals provided by the college.  The refund will only be in the amount of $200.00 and must be approved by a Vice-President of the college.

Dorm Residency

 Southwest Texas Junior College will be performing background checks for students residing in the dorms.

Room and Board

As of January 2012, all entering students, including first-time college students, transfer students, or students returning to college after a break in enrollment of at least one fall semester are required to have a bacterial meningitis vaccine, at least 10 consecutive days, prior to the first day of the semester for which they are enrolling.  Students will not be able to attend classes until proof of vaccination is on file with the Admissions Office.

Room and board are computed on the semester basis and may be paid by the semester or three installments. 

The room and board payment schedule per semester is as follows:

Plan I ............................................$1800 (total)

Or

Plan II (three installments)..............$1800 (total)

First Installment............................$720

Second Installment.......................$540

Third Installment...........................$540

 

Room and board per summer session is $800.00, which is paid at the time of registration.

Private dorms are based on availability.  The cost per semester is an additional $1000 for private and $500 for semi-private.   An additional $600 per semester for private and $300 for semi-private per summer session.

Senior Citizens Audit Class

Senior citizens (minimum age, 62) may enroll in courses up to six hours of credit without payment of tuition if class space is available.

Tuition and Fee Installment Plan/Ecashier

A tuition installment plan is available for students enrolled in a regular 16-week term for payment of tuition and fees.  The installment plan is offered prior to the first day of classes via the e-cashier link onwww.swtjc.edu.

Any balance over 60 days past due will be referred to a collection agency and additional collection fees will be added.  The account holder will be liable for those fees.

To participate in an installment plan and divide your tuition into multiple payments, you will pay an enrollment fee of $25.00.  This is not a finance charge, but is a cost to you.

SWTJC does not consider payment plans to be extensions of credit.  However, if the plan were determined to be an extension of credit governed by the Truth and Lending Act, the Annual Percentage Rate would be 0.00% and the Finance Charge would be $0.00.

Payment Methods

Southwest Texas Junior College accepts cash, checks money orders, and cashier’s checks.  Major credit cards accepted are Visa, MasterCard, Discover and American Express.

Students have two payment options they may choose:

eCashier is available through the college website (www.swtjc.edu) and allows students to pay with an installment plan ($2.00 fee) or pay in full (free).

Ecommerce is available through WebAdvisor on the college’s website.  This payment method is to pay tuition in full without a fee.

Restitution of funds is the responsibility of the student when a bank returns a check.  A $25 fee per check will be charged to the student’s account.  Southwest Texas Junior College will stop accepting checks if this activity continues to occur.  A stop payment on tuition checks will be considered as NSF which may also cause the withdrawal of students from courses.  To officially withdraw, contact the Admissions Office.

Refund Policy

If enrollment is terminated for any reason, the unpaid balance of tuition and fees is due immediately.  Refunds will be based on total tuition and fee charges and not on tuition and fees paid; any remaining installment payments due are deducted from the refund amount.  A student may withdraw during an eligible period and still owe money to the college because of the remaining installments.

Refunds are dispersed by the issuance of a check from the Business Office or through a third party provider, Higher One.  Students will receive a card from Higher One at which time they will have to log in to https://swtexas.higheroneaccount.com/ to choose their preferred method for receiving funds, checking/savings account, a check or Higher One account.  Students will be charged a fee to replace a lost Higher One card of $20.00.

Students who officially withdraw from the institution shall have their tuition and mandatory fees refunded according to the following schedule after the deduction of $50 minimum tuition charge:

Fall & Spring Semesters

Prior to the first class day- 100% (no minimum deducted)

During the first fifteen class days- 70%

During the sixteenth through twentieth class days- 25%

After the twentieth class day- NONE

Summer I & II Sessions

Prior to the first class day- 100% (no minimum deducted)

During the first five class days- 70%

During the sixth and seventh class days- 25%

After the seventh class day- NONE

Students who reduce their semester credit hour load by officially dropping a course or courses, and remain enrolled at the institution will have applicable tuition and fees refunded according to the following schedule.

Fall & Spring Semesters

During the first fifteen class days (reducing hours only)- 70%

During the sixteenth through twentieth class days- 25%

After the twentieth class day- NONE

Summer I & II Sessions

During the first five class days- 70%

During the sixth and seventh class days- 25%

After the seventh class day- NONE

Flexible Entry and Non-Semester Length Courses

Prior to the first class day- 100%

 

After the first class day See table below:

Drops and Withdrawals

Length of Class Term By Weeks

Last Day for a 70 percent Refund

Last Day for a 25 percent Refund

 

2 weeks or less

2

n/a

3

3

4

4

4

5

5

5

6

6

5

7

7

7

9

8

8

10

9

9

11

10

9

12

11

10

14

12

12

15

13

13

16

14

13

17

15

14

19

16 or longer

15

20

 

Any student who maintains an account through  a scholarship fund, or who may be entitled to a refund from a scholarship fund will be reimbursed any unused monies from that account after all financial obligations to the college have been satisfied.  All reimbursements will be made within one month after the twelfth class day.  Student inquiries concerning scholarship account balances should be made at the Business Office.

All students entitled to a refund, through reduction of hours or through total withdrawal, will be reimbursed within four to six weeks after the twelfth class day.  Separate refund schedules may be established for optional fees such as intercollegiate athletics, cultural entertainment, parking, etc.  Tuition and fees paid directly to the institution by a sponsor, donor, or scholarship shall be refunded to the source rather than directly to the student.

The “pro rata” refund calculation defined in the Higher Education Amendments of 1992 applies to all SFA participating institutions.

Parking and Traffic Regulations

Parking facilities are available on campus for all students, faculty and staff.  Handicapped parking is also available (vehicles must display a handicapped placard to park in these spaces).  All cars must park in the appropriate parking lots assigned and designated by the decal that may be obtained in the Registrar’s Office.

A student’s first non-transferable decal for SWTC students may be obtained in the Registrar’s Office at no charge.  Decals for additional vehicles are available for $5.00 each.

A non-transferable decal for Sul Ross Rio Grande College students valid for the current school year may be obtained in the SWTJC Registrar’s Office for $25.00.

Campus Police enforce parking regulations 24 hours a day, seven days a week.  Any parking violation cited by SWTJC Police caries a fine of $25.00, with the exception of parking without a placard in a space designated as Handicapped Parking carries a fine of $50. Moving violations will be filed with the Justice of the Peace, and the fine assessed if the violator is found guilty may be as much as $500.

SWTJC Transcript

Southwest Texas Junior College transcripts may be obtained by completing the online request form.  Students can also send a written request to the Registrar’s Office.  The request should include the student’s name; the name under which the student attended SWTJC, if different; date of birth; social security number; dates of attendance; and the address to which the transcript should be mailed. The request must be signed. 

Change of Student Charges

All student charges are subject to change at any time by approval of the Board of Trustees upon the recommendation of the SWTJC Administration.